GRANTS MANAGEMENT SOFTWARE SYSTEM

The State of South Carolina, specifically the South Carolina Attorney General's Office (OAG), is procuring a cloud-hosted, commercial off-the-shelf (COTS) Grants Management Information Software System (GMISS) to replace their existing Microsoft Dynamics CRM-based system. The system will support Crime Victim Assistance Programs across three grant programs: VOCA, VAWA, and SVAP, which collectively manage approximately $20-50 million in annual grant funding. The procurement seeks a solution that will serve approximately 15-20 internal fiscal analysts, 50-75 reviewers/approvers, and 150-200 grant seekers from subgrantee agencies. Key deliverables include a system capable of managing the complete grant lifecycle, migrating five years of legacy data (approximately 100 GB), and integrating with the South Carolina Enterprise Information System (SCEIS). The evaluation will occur in two phases: Phase I will assess technical capability, approach, experience, and pricing, with the three highest-ranked offerors proceeding to Phase II for live system demonstrations evaluated on a pass/fail basis. Critical deadlines included a pre-proposal conference on June 8, 2021, questions due by July 23, 2021, and proposals originally due August 16, 2021, with an anticipated award posting date of October 15, 2021.

The solicitation does not specify specific set-aside designations for disadvantaged enterprises. The incumbent vendor is Serenic Software (formerly Infostrat), and the system must integrate with existing state infrastructure including SCEIS for payment processing, the U.S. Postal Service for address verification, and Sam.gov for DUNS number validation. Offerors must demonstrate prior experience with state-level grants management systems and provide a minimum of three current or past state client references from the past two years. The budgeted project cost is approximately $650,000 for Year One, covering licensing, integration, training, and data migration, with recurring annual costs of approximately $100,000 for Years Two through Five for maintenance and hosting. The contract is scheduled to run from October 26, 2021, through October 25, 2026, with automatic one-year renewals unless the State provides 30 days' notice of non-renewal. Contractors must maintain comprehensive liability insurance, including information security and privacy coverage with limits of $5,000,000 per occurrence and $10,000,000 aggregate, and demonstrate compliance with federal regulations, ADA 508 standards, HIPAA requirements, and GDPR standards.