GRANTS MGMT SYSTEM

The South Carolina State Fiscal Accountability Authority, on behalf of the Department of Alcohol and Other Drug Abuse Services (DAODAS), is seeking a comprehensive web-based Grants Management System (GMS) to support the complete grant lifecycle across state and local jurisdictions, with a primary focus on substance abuse prevention and treatment services. The system must be built on Microsoft Dynamics 365 or a substantially similar platform, providing functionality for multi-funder project allocation, sub-recipient management, financial import, document storage, drawdowns, reimbursements, and advanced tiered reporting for approximately 15 internal agency users and 250-300 external subrecipient users. Key deliverables include a secure, cloud-based solution that supports grant strategic planning, needs assessment, application evaluation, contract award, payment processing, fiscal review, and compliance tracking, with integration capabilities for Office 365, DocuSign, and existing systems like QuickBooks. The solicitation requires vendors to provide grant consulting services and demonstrate HIPAA/HITECH compliance with specific security standards. The procurement timeline includes a pre-proposal conference held on July 31, 2020, at 10:00 a.m., with questions due by 5:00 p.m. that same day, and proposal submissions due by September 8, 2020, at 11:00 a.m. The top three highest-ranking offerors will be invited to provide live demonstrations of their proposed solutions.

No specific set-aside designations or restrictions on respondent types were explicitly mentioned in the solicitation documents. The system must replace internal applications including FREDD-REBA and facilitate data exchange with the South Carolina Enterprise Information System (SCEIS) for federal reporting and reconciliation. While no incumbent vendor is identified, the system must integrate with existing technology infrastructure, including Microsoft platforms, QuickBooks file formats, and Active Directory. The contract will have an initial one-year term beginning September 19, 2020, with six potential one-year renewal options, creating a maximum seven-year contract period. Although a specific award value is not directly stated, the documents indicate DAODAS manages approximately $54 million in average annual grant revenue, with 90-95 percent passing through to sub-recipients. Pricing proposals must itemize costs for platform licenses, system modules, implementation, training, support services, and professional services, with fixed pricing for the initial contract term and potential 2% adjustments per renewal period. The contractor must also procure comprehensive information security and privacy liability insurance with minimum coverage of $1,000,000 per claim and $5,000,000 aggregate.