FY 25 Capital Asset Financing

Charles County, Maryland is seeking proposals for a five-year equipment capital asset financing agreement through RFP #25-001 for Fiscal Year 2025. The procurement solicits qualified financial firms to provide a lease/purchase financing structure for multiple capital equipment acquisitions across various county departments. The comprehensive equipment list includes 32 primary items totaling $5,723,900, encompassing emergency services vehicles (3 ambulances), transportation and maintenance vehicles (24 vehicles), heavy equipment, specialized machinery, and safety equipment. The financing will be structured as a fixed-rate agreement with semi-annual payments in arrears, featuring a non-appropriation clause and twelve-month non-substitution clause. Proposals are due electronically through the county's eProcurement Portal by July 29, 2024, at 10:00 am, with an anticipated closing date on or before September 30, 2024. Potential respondents must demonstrate financial capability to execute a comprehensive five-year capital asset financing arrangement supporting diverse county operational needs.

The county has established an aspirational goal of 25% Minority Women-Owned Business Enterprise (MWBE) participation and will automatically recognize MWBE status for firms certified by the Maryland Department of Transportation, Federal 8-A registration, or Charles County Government. The total procurement budget is $5,723,900, with a $262,000 contingency representing approximately 4.6% of the total equipment budget. Major equipment investments include $1,562,700 for ambulances and $1,385,000 for various vehicles, alongside specialized equipment such as a SmartChem 210 Automated Discrete Chemistry Analyzer and a Millipore Sigma Milli-Q Water Purification System. The financing agreement will have no placement fees, and the county will have access to the financing account for twenty-four months, with typical fund withdrawals occurring within eighteen months. Respondents should be prepared to provide a comprehensive financing solution that can accommodate the diverse equipment needs across multiple Charles County government departments.