Fresh Produce - Request for Quote

The Colorado Department of Corrections issued a Documented Quote solicitation for fresh produce supply to correctional facilities and a central warehouse located throughout Colorado. The procurement seeks pricing for 30 produce items including apples, bananas, oranges, carrots, potatoes, salad mix, and various other fresh fruits and vegetables with specific quality, size, and packaging specifications compliant with United States Department of Agriculture standards. Deliveries are required across three days in April 2026 to seven correctional facilities (Buena Vista Correctional Complex, Arkansas Valley Correctional Facility, Denver Women's Correctional Facility, Denver Reception & Diagnostic Center, and Limon Correctional Facility) and a DOC warehouse, with specific delivery times and dates ranging from April 20-22, 2026. All pricing must be F.O.B. Destination and all-inclusive, with vendors responsible for incorporating shipping costs and bearing any taxes, and the contract term covers only the ordered quantities for the specified delivery week with no renewal options. Written inquiries must be submitted by April 15, 2026 at 10:00 a.m., with all quotes due by 12:30 p.m. the same day and award notification estimated for 1:30 p.m. that day. Award will be made to the responsible respondent submitting the most advantageous quote, with price serving as the primary evaluation factor while sample quality and lead time may also be considered. Required submission documents include Exhibit B (Vendor Information), Exhibit C (W-9 Form), Exhibit D (Price Proposal), and Exhibit E (Vendor Disclosure Statement), with vendors also required to submit Non-Conflict of Interest certifications and proof of Good Standing with the Colorado Secretary of State prior to Purchase Order execution.

Service-Disabled Veteran-Owned Small Business (SDVOSB) certified vendors who meet Colorado certification requirements receive a five percent preference on quote pricing, and vendors are encouraged to seek assistance through the Colorado Statewide Equity Office of Supplier Diversity. No incumbent vendors or set-aside information is specified in the solicitation materials. All contractor personnel must undergo Colorado Department of Corrections criminal background checks and sign consent-to-search authorization forms before accessing correctional facilities, with restrictions on electronic devices unless prior approval is obtained. Vendors must obtain and maintain specified insurance coverage including Workers' Compensation Insurance (if applicable), Commercial General Liability Insurance with a $1,000,000 minimum per occurrence limit, and Automobile Liability Insurance with $1,000,000 combined single limits, with certificates of insurance required within seven business days following contract execution. The Colorado Department of Corrections reserves the right to include an annual price increase provision not to exceed 2.5% for each fiscal year if exercised by mutual agreement. No specific budget range or award value is disclosed in the solicitation materials, as pricing is to be determined by vendor proposals for the complete fresh produce order specified in Exhibit D.