0. DQ CAAA 2026000411 - CDOC Fresh Produce 4.20.26.pdf

DQ CAAA 2026000411

Documented Quote State of Colorado

Colorado Department of Corrections

DQ CAAA 2026000411

CDOC Warehouse Fresh Produce April 10, 2026

Sole Point of Contact for this Solicitation is:

Melissa Rothmeier – Purchasing Agent III (doc_purchasing@state.co.us) Contact with any other State personnel regarding this procurement, unless specifically authorized by the above-named Sole Point of Contact, may result in disqualification.

Offerors are urged to read the solicitation document and attachments thoroughly before submitting a quote.

Offerors are required to submit Federal Employer Identification Number (FEIN) (W-9) prior to award from the Colorado Department of Corrections.

DQ CAAA 2026000411 Warehouse Fresh Produce Page 1 of 8

TABLE OF CONTENTS

TABLE OF CONTENTS

1. SOLICITATION INFORMATION

A. Introduction B. Background, Overview and Goals C. Anticipated Term D. Schedule of Activities E. Procurement Point of Contact F. Respondent Inquiries

2. REQUIREMENTS

A. Accessibility Requirements B. Insurance Requirements

3. SCOPE OF WORK/SPECIFICATIONS

A. Delivery and Specifications B. Product Approval and Samples

4. QUOTE SUBMISSION INFORMATION

A. Quote Submission Instructions B. Timeliness of Quote Submission C. Quote Format and Content D. Pricing

5. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01) B. Negotiations C. Single Quote D. Notice of Award E. Documents After Award

DQ CAAA 2026000411 Warehouse Fresh Produce Page 2 of 8

1. SOLICITATION INFORMATION

A. Introduction

On behalf of the State of Colorado, Colorado Department of Corrections is issuing this

Documented Quote for Fresh Produce, DQ CAAA 2026000411 CDOC Warehouse Fresh

Produce Order.

B. Background, Overview and Goals All information contained within this DQ, and any amendments and modifications thereto, reflect the best and most accurate information available to the state at the time of this DQ.

C. Anticipated Term

i. The anticipated term of the Purchase Order resulting from the award of this solicitation will be for the ordered quantitates delivered to the locations on the specified week, after the date of Award.

ii. The State is not responsible for any goods delivered or services performed by the awarded Respondent without a State issued Purchase Order.

D. Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only. Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are stated in Mountain Time (MT), as adjusted for daylight savings.

a. The date of publication for this solicitation on Colorado VSS and BidNet

Direct.com//cdoc is April 10, 2026.

b. Written inquiries must be submitted through BidNetDirect.com//cdoc no later than April 15, 2026, 10:00 a.m. Please see additional details below in section F. i.

– v.

c. The estimated date for the State’s responses to vendors’ written inquires to be published on Colorado VSS and BidNetDirect.com//cdoc in a timely manner.

d. All quotes must be submitted in the method described below no later than April

15, 2026, 12:30 p.m.

DQ CAAA 2026000411 Warehouse Fresh Produce Page 3 of 8

e. The estimated date for award selection and notification is April 15, 2026, 1:30 p.m.

f. The desired Purchase Order start date is April 15, 2026, 3:00 p.m.

E. Procurement Point of Contact

i. The State’s sole point of contact for this solicitation is Melissa Rothmeier, Purchasing

Agent, who may be reached via email at doc_purchasing@state.co.us.

F. Respondent Inquiries

i. Respondents may submit written inquires via BidNetDirect.com//cdoc concerning this solicitation to obtain clarifications.

ii. The State, in its sole discretion, may or may not accept inquires received after the date and time indicated on the Schedule of Activities.

iii. All Inquiries should be clearly marked with the solicitation number and title. Where appropriate, inquiries should include references to any relevant Section and paragraph of the solicitation.

iv. List each question separately.

v. Responses to Respondent inquires will be published on Colorado VSS and

BidNetDirect.com//cdoc collectively, as an amendment to the solicitation. Respondents shall not rely on any verbal statements that alter any specification or other term or condition of the solicitation. Such changes are valid only if provided in writing by the

Procurement Contact.

2. REQUIREMENTS

A. Accessibility Requirements

i. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, C.R.S., et seq., and the Accessibility Standards for

Individuals with a Disability, as established by the Office Of Information Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the

Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

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B. Insurance Requirements The awarded Respondent will be required to submit a certificate(s) of insurance evidencing insurance coverage for the types and amounts of insurance as required by the Insurance provision in the Purchase Order Terms and Conditions, included in this solicitation as

Exhibit F, prior to execution of the Purchase Order.

3. SCOPE OF WORK/SPECIFICATIONS

A. Delivery and Specifications

i. Fresh Produce Specifications: Complete item specifications and quantities as per the accompanying Exhibit D - Produce Price Proposal. Respondents(s) must provide unit costs and extended costs for each item they are bidding.

ii. All Fresh Produce products must be shipped in appropriate transport containers to each of the 7 locations by delivery date indicated on Exhibit D – Fresh Produce Order Form and as listed below.

Monday, April 20, 2026:

Buena Vista Correctional Complex (BVCC) – Prior to 12:00 Noon Highway 285, Buena Vista, CO 81211

Tuesday, April 21, 2026:

Arkansas Valley Correctional Facility (AVCF) – Prior to 2:00 PM 12750 Highway 96 Lane 13, Crowley, CO 81034

Central Warehouse (CCCW) – Prior to 9:00 AM 57500 East Highway 50 and Evans Road, Canon City, CO 81212

Sterling Correctional Facility (SCF) – Prior to 9:00 AM 12101 Highway 61, Sterling, CO 80751

Wednesday, April 22, 2026:

Denver Women’s Correctional Facility (DWCF) – Prior to 12:00 Noon 3600 Havana Street, Denver, CO 80239

Denver Reception & Diagnostic Center (DRDC) – Prior to 12:00 Noon 10900 Smith Road, Denver, CO 80239

Limon Correctional Facility (LCF) – Prior to 10:00 AM 49030 State Highway 71, Limon, CO 80826

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iii. The item(s) awarded will be the item(s) expected to be delivered, substitutions will not be accepted and will be rejected by the receiving staff.

iv. All commodities listed must be date coded and must meet the current United States

Standards published by the United States Department of Agriculture for the grades requested.

v. All items are to be F.O.B. Destination; Pricing will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Vendors should take shipping costs into consideration when submitting a bid response to this solicitation.

B. Product Approval and Samples

i. All product Brands and Nutritional Specifications must be approved for use prior to

Award; product brand names, nutritionals, and specifications must be included with proposal documents if not previously approved by CDOC authorized staff.

Specifications and Nutritionals the require review are sent to:

doc_purchasing@state.co.us

ii. Vendors may be expected to provide a sample upon request only. If samples are requested, vendors are required to send them immediately in order to be eligible for future award(s). Vendors will be notified by email when/if samples, specifications and nutritionals have been approved.

iii. Requested sample(s) are sent at the sole expense of the vendor. Each item must be submitted by case lots and will not be returned.

iv. Only when requested, samples will be sent to:

Colorado Department of Corrections – HQ Attention: Charleen Crockett 1250 Academy Park Loop Colorado Springs, CO 80918

v. EQUAL QUALITY AND SPECIFICATIONS: Brand names and specifications used herein are intended to aid in establishing the desired standard of quality needed to meet state requirements, and not to unduly restrict competition. Unless a specific item's description states otherwise, you may submit a bid for a product of equal specifications

DQ CAAA 2026000411 Warehouse Fresh Produce Page 6 of 8 and quality; however, the product must be approved nutritionally (see product approval

& samples section above) and a sample may be required prior to bid closing.

4. QUOTE SUBMISSION INFORMATION

A. Quote Submission Instructions

i. Respondents shall submit Quotes via BidNetDirect.com//cdoc. The Quote submission should include the subject line “Quote submission from (Insert Respondent Name) for

DQ CAAA 2026000411 – CDOC Fresh Produce Order.

ii. No other electronic submission methods or hard copy submittals will be accepted.

B. Timeliness of Quote Submission

i. A Quote received after the submission deadline will not be opened and will be rejected as a late response, unless otherwise permitted by the procurement official.

ii. Responsibility for ensuring that an Offerors quote is received on time rests with the

Respondent.

C. Quote Format and Content

i. The CDOC will not consider the submission of brochures, references to websites or other marketing material as a substitute for written responses to our requirements and questions.

ii. Quotes must follow the format outlined with electronic copies of each document provided as instructed. Quote sections should be tabbed, clearly identifiable, and contain the response to the information requested in sections 2 and 3 of this DQ.

iii. Please verify all information listed below is filled out, signed, and is attached with your

Quote.

a. Exhibit B, Required Vendor Information;

b. Exhibit C, W-9 Request for Taxpayer ID Number

c. Exhibit D, Price Proposal

d. Exhibit E, Vendor Disclosure Statement

D. Pricing

i. Proposed pricing must remain firm during the initial term of the Purchase Order.

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ii. Pricing must include any fees associated with the delivery of goods or services, including, but not limited to, shipping and installation.

iii. The CDOC may at its sole discretion elect to include a provision in the State Contract that allows the CDOC to consider an annual price increase not to exceed 2.5% for each fiscal year of the Contract if a contract is awarded from this solicitation. Any price increases must be agreed upon between CDOC and the awarded vendor.

5. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01)

i. This solicitation and the resulting Purchase Order will be awarded to the responsible

Respondent whose acceptable Quote is determined to be the most advantageous to the

State, with price/cost being the primary consideration. Other considerations may include, but are not limited to, sample quality, and lead time for delivery.

ii. “Acceptable” means that the goods or services submitted in the Respondent’s Quote will meet the state’s needs, and that the price is fair and reasonable. The determination of whether a Respondent’s Quote is acceptable is solely within the State’s discretion.

B. Negotiations The State may negotiate with any Respondent to clarify the Respondent’s Quote or to effect modifications that will make the Quote Acceptable or more advantageous to the State;

however, any requirements identified in this solicitation may not be negotiated. Reference

Procurement Rule R-24-103-204-01(d).

C. Single Quote If only one Quote is received in response to this solicitation, an award may be made to the single Respondent if the procurement official finds that the price submitted is fair and reasonable and that other prospective Respondents had reasonable opportunity to respond to the solicitation. If the price submitted is not fair and reasonable and there is not adequate time for re-solicitation, the procurement official may enter into competitive negotiations in accordance with Procurement Rule R-24-103-208-02.

D. Notice of Award A notice of the intent to award will be announced on Colorado VSS and

BidNetDirect.com//cdoc.

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E. Documents After Award Prior to Purchase Order execution, the awarded Respondent must provide the State with proof of Good Standing with the Colorado Secretary of State and an insurance certificate documenting coverage as required by the Purchase Order.