Fishing Pamphlets Printing for LDWF - Addendum No. 01 - Specification Revision & Vendor's Inquiries and Sta

The Louisiana Office of State Procurement, procuring on behalf of the Louisiana Department of Wildlife and Fisheries, is requesting bids for printing approximately 200,000 copies of 56-page recreational fishing regulation pamphlets, with bids due October 8, 2026 at 10:00 a.m. CST.

The scope requires production of 56-page saddle-stitched pamphlets in 8" × 10" trim size using 50# offset white cover and 34# 70 bright newsprint interior stock, packaged in boxes of 100 and delivered to LDWF Fisheries at 2000 Quail Drive, Baton Rouge. Two bid options are available: Option A includes 44 LDWF editorial pages and 12 publisher-generated advertisement pages, while Option B contains 56 pages without offset advertising. Publishers may generate advertising revenue from up to 12 pages, with net costs (after advertising offset) reflected in the proposal price. The contractor receives camera-ready copy by October 13, 2026, must submit proofs by November 10, and must deliver 210,000 completed pamphlets by December 16, 2026. All films, separations, and electronic files become LDWF property. Over-runs and under-runs are permitted within specified tolerances (10% for up to 50,000 copies, declining to 4% for quantities exceeding 100,101 copies). Pricing must include reprints at 5,000, 10,000, and 15,000 copy volumes and per-page costs for alterations requiring new negatives.

The contract term is 12 months (July 1, 2027 through June 30, 2027) with two optional 12-month renewal periods at the same price and terms, for a maximum term of 36 months. Bid prices must remain firm for a minimum of 30 days and, if accepted, for the entire contractual period. All delivery costs are F.O.B. destination and must be included in the bid price, along with all applicable taxes. For contracts valued at $25,000 or more, bidders must certify non-debarment, maintain Louisiana Secretary of State registration in good standing, and comply with E-Verify, anti-kickback, and civil rights requirements. Bids must be submitted online through the LaGov vendor portal or mailed to the Office of State Procurement at 1201 N. Third Street, Suite 2-160, Baton Rouge.