AddendumNo.01GÇôSpecificationsRevision&VendorGÇÖsInquiries.pdf.pdf
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- Attached to
- Fishing Pamphlets Printing for LDWF - Addendum No. 01 - Specification Revision & Vendor's Inquiries and Sta
- Solicitation number
- 3000026700
- Issued by
- East Baton Rouge Parish, Louisiana
About this file
This addendum to an Invitation to Bid issued by the Louisiana Office of State Procurement on behalf of the Louisiana Department of Wildlife and Fisheries addresses specifications revisions and vendor inquiries for the printing of recreational fishing regulation pamphlets. The project requires production of approximately 200,000 copies of 56-page saddle-stitched pamphlets in 8" x 10" trim size, packaged in boxes of 100 and delivered to LDWF Fisheries at 2000 Quail Drive in Baton Rouge. Two bid options are available: Option A includes 44 LDWF editorial pages and 12 publisher-generated advertisement pages, while Option B consists of 56 pages without offset advertising. Bidders must submit camera-ready copy by October 16, 2026, proofs by November 10, 2026, and deliver 210,000 completed pamphlets by December 16, 2026. The bid opening is scheduled for October 8, 2026, at 10:00 AM CT. The contract term is 12 months beginning from the date of award and ending June 30, 2027, with two optional 12-month renewal periods available at the same price and terms for a maximum contract period of 36 months.
The addendum clarifies that the initial production run is 200,000 copies at the bid price, with any additional printing quantities to be paid separately through additional purchase orders. Publishers may generate advertising revenue from up to 12 pages under Option A, with net costs after advertising offset reflected in the proposal price. Bidders must provide pricing for reprints at 5,000, 10,000, and 15,000 copy volumes as well as per-page costs for alterations requiring new negatives. The previous contract was awarded to J.F. Griffin Publishing under PO #2000761155 for $38,850.00. All films, separations, and electronic files become LDWF property. Over-runs and under-runs are permitted within specified tolerances, and all delivery costs on an F.O.B. destination basis must be included in the bid price. For contracts valued at $25,000 or more, bidders must certify non-debarment, maintain Louisiana Secretary of State registration in good standing, and comply with E-Verify, anti-kickback, and civil rights requirements.
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Text version
State of Louisiana Office of State Procurement
Jeff Landry
Governor
Taylor F. Barras Commissioner of Administra�on
Division of Administra�on 1201 N. Third Street, Suite 2-160
Baton Rouge, Louisiana 70802-5243 Phone (225) 342-8010
Fax (225) 342-9756
September 29, 2026
Addendum No. 01
Your reference is directed to RFx Number 3000026700 for the Invita�on to Bid (ITB) for the State of Louisiana – Fishing Pamphlets Prin�ng for LDWF, which is currently scheduled to open at 10:00 AM CT on October 08, 2026.
The following change is to be made to the referenced solicita�on:
Page 2 of the RFx currently reads: The contract shall be effec�ve for 12 months, beginning July 1st, 2026, and ending June 30th, 2027.
Page 2 of the RFx changed to read: The contract shall be effec�ve for an ini�al period beginning with the date of award and ending June 30th, 2027.
Replacing Atachment B – Specifica�ons - Pages 1-2 in its en�rety.
Replacing Atachment C – Price Sheet - Page 1 in its en�rety.
The following are the Vendor’s Inquiries received by the deadline date of September 24, 2026, and the State’s Responses:
Vendor’s Inquiry #1: The bid quan�ty is 200 TH, and Atachment B, sec�on I, specifies 200,000 copies, but sec�on II requires delivery of 210,000 copies on December 16. Which quan�ty controls the ini�al run and pricing? Is any extra quan�ty separately payable?
State’s Response #1: Atachment B has been revised to 200,000 copies. The ini�al run is 200,000 copies as requested by the Agency; the Agency will request addi�onal prin�ng if needed. Addi�onal prin�ng may be required a�er the ini�al delivery of 200,000; if so, it will be paid for separately. However, if the vendor requests addi�onal runs with 200,000 original, it will likely be paid in a single purchase order.
Please see revised Atachment C – Price Sheet for submi�ng reprint pricing.
Vendor’s Inquiry #2: The bid permits a 56-page op�on without adver�sing. For that op�on, what content or blank pages should occupy the 12 pages otherwise reserved for publisher adver�sing, and does LDWF supply all required content? Please confirm that adver�sing sales are not required for this op�on.
State’s Response #2: The book will s�ll be 56 pages with or without adver�sing. LDWF will provide content for those pages if the awarded publisher is not selling adver�sing space.
Vendor’s Inquiry #3: The stated contract begins July 1, 2026, before the October 8 opening.
Please confirm the intended effec�ve date and whether the October 13 copy, November 10 proof, November 17 approval, and December 16 delivery dates remain controlling
State’s Response #3: The Contract shall be effec�ve beginning with the date of award, and the produc�on schedule is fixed and cri�cal, with the goal of receiving the book before year-end for distribu�on to begin in early January.
Per Revised Atachment B, Page 2, II. Produc�on Schedule: October 16, 2026, is the day Camera-ready copy will be supplied to the publisher.
Vendor’s Inquiry #4: Could you please provide the previous contract/PO number, previously awarded vendor, and previously awarded amount for this service?
State’s Response #4: The previous PO#2000761155 was awarded to J.F. Griffin Publishing for $38,850.00.
All else remains as in the original Invita�on to Bid.
THIS ADDENDUM IS HEREBY OFFICIALLY MADE A PART OF THE REFERENCED SOLICITATION.
ACKNOWLEDGEMENT: If you have already submitted your bid and this Addendum does not cause you to revise your bid, you should acknowledge receipt of this Addendum by identifying your business name and by signing where indicated. You may return this Acknowledgement by mail or delivery by hand or courier to: Office of State Procurement, 1201 N. 3rd Street, Ste. 2-160, Baton Rouge, LA 70802, or by fax to: (225) 342-9756. The State reserves the right to request a completed Acknowledgement at any time. Failure to execute an Acknowledgement shall not relieve the bidder from complying with the terms of its bid.
Addendum Acknowledged/No changes:
For: _______________________ By: __________________________
REVISION: If you have already submitted your bid and this Addendum requires you to revise your bid, you must indicate any change(s) below, identify your business name and sign where shown.
Revisions shall be delivered prior to bid opening by mail or delivery by hand or courier to: Office of State Procurement, 1201 N. 3rd Street, Ste. 2-160, Baton Rouge, LA 70802, or by fax to: (225) 342-9756, and indicate the RFx number and the bid opening date and time on the outside of the envelope for proper identification. Electronic transmissions other than by fax are not being accepted at this time.
Revisions received after bid opening shall not be considered and you shall be held to your original bid.
Revision:
For: _______________________ By: __________________________
By: Chase Williams Office of State Procurement Telephone No. 225-342-4832 Email: chase.williams@la.gov mailto:chase.williams@la.gov
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