Fire Station 5 Pre-Construction Services RFP #25-0529

The City of Bay City is seeking preconstruction services for Fire Station 5 through Request for Proposals (RFP) #25-0529, focusing on comprehensive renovation planning for the station located at 1209 Smith Street. The selected consultant will be responsible for conducting site analysis, reviewing building systems, evaluating code compliance, and developing a conceptual renovation plan addressing structural, envelope, and functional challenges. An optional site visit is scheduled for Tuesday, May 13, 2025, at 10:00 a.m., with sealed proposals due on Wednesday, May 28, 2025, by 2:00 p.m. The proposal evaluation will be based on a 100-point scoring system: Experience and Qualifications (50 points), Understanding and Methodology (30 points), and Cost and Effort (20 points). The project timeline includes a Notice to Proceed expected 30 days from the RFP due date, with final deliverables required 120 days from that notice. Key objectives include improving space utilization, addressing moisture problems, and ensuring compliance with current building and fire safety standards.

The City has implemented a Local Preference Policy to encourage local vendor participation, though specific set-aside designations for disadvantaged enterprises are not explicitly detailed in the provided documentation. Payment will be processed through monthly invoices that itemize services performed, hours spent, and associated fees. The City reserves the right to reject any or all proposals and will evaluate submissions for responsiveness. While specific budget ranges are not disclosed, the comprehensive nature of the preconstruction services suggests a significant professional services engagement. No incumbent vendors or existing technology integration requirements were mentioned in the documentation. Interested firms should carefully review the full RFP for complete details on submission requirements, qualifications, and evaluation criteria to ensure a competitive and compliant proposal.