Fire Extinguisher Inspection and Maintenance

The West Virginia Department of Administration, General Services Division is requesting quotes for fire extinguisher inspection, maintenance, and certification services across state facilities statewide under ARFQ GSD2700000003, with quotes due July 28, 2026 at 2:30 p.m. EST and a technical question deadline of July 21, 2026. The contract will be established as a statewide General Services Division vehicle available for use by state agencies.

Scope includes annual inspections, six-year inspections, twelve-year inspections, recharging of units under and over 15 pounds, replacement parts with vendor markup, and corrective maintenance services. Work spans approximately 31 state-owned buildings located throughout West Virginia, including facilities in Charleston, Beckley, Parkersburg, Huntington, Weirton, Clarksburg, Fairmont, Logan, and other locations. Vendors must provide service reports after each inspection, offer on-site corrective maintenance within four hours during business hours (8:00 a.m. to 5:00 p.m., Monday through Friday), and complete recharges within five business days of removal. Travel costs must be incorporated into hourly rates with no separate reimbursement.

Qualified vendors must be properly registered with the West Virginia Purchasing Division and maintain appropriate insurance. Vendors will identify principal service personnel who will receive facility access cards or keys and assume responsibility for their safekeeping. Pricing shall be submitted on a unit basis on Exhibit A with unit prices for each service type and estimated annual cost. Payment occurs in arrears upon invoice receipt and must be accepted via electronic funds transfer or P-Card. The contract is structured as an open-end agreement with quantities based on estimates; actual orders may vary during the contract term. Initial term length, renewal periods, and total estimated contract value are not specified in the solicitation documents. No mandatory pre-bid meeting was scheduled.