Fire Alarm Test-Rep-Maint G1306 DuQuoin

The State of Illinois Central Management Services (CMS) - Bureau of Property Management is seeking a contractor for fire alarm testing, repair, and maintenance services for facility G1306 located at 1391 S. Washington St in DuQuoin, Illinois. The procurement involves comprehensive maintenance of fire alarm systems, specifically the NFW-100X and Fike Clean Agent Extinguishing systems. The scope of work includes annual inspections, peripheral device testing, smoke detector cleaning, and 50% sensitivity testing for 19 photoelectric smoke detectors, 7 heat detectors, and 4 duct smoke detectors. A mandatory on-site walk-through inspection is scheduled for Wednesday, January 22 at 10:00 am, with prospective bidders required to attend in full, arrive on time, and bring formal identification. The contract has a seven-year initial term with a maximum total term not exceeding ten years, and requires a response time of eight hours for routine work and two hours for emergencies. Vendors must comply with prevailing wage requirements under 30 ILCS 500/25-60 and follow all specified social distancing guidelines during the inspection.

The contract is designated as a small business set-aside, which may limit participation to qualifying small businesses within Illinois. All work must be performed entirely within the United States, with 100% of services to be performed at the DuQuoin location. Vendors are required to complete and submit multiple certification documents, including the Standard IL Certifications form, which covers 33 specific compliance areas such as financial obligations, ethical conduct, and legal certifications. Materials valued over $10 per item can be billed to the state at the vendor's cost through a specific line item in the BidBuy system, with an estimated material cost placeholder of $30,000. Prospective bidders must also submit a Taxpayer Identification Number (TIN) form and demonstrate compliance with various state regulations, including anti-competitive practice restrictions and human rights standards. The proposal submission deadline is January 30, 2025, with vendors able to contact the Vendor Help Desk at 1-866-455-2897 or IL.BIDBUY@ILLINOIS.GOV for additional guidance.