FINAL COST-Emergency-Oleander Mine Phase II #1873. This is not a solicitation for services.

This is an emergency procurement by the Illinois Department of Natural Resources, Office of Mines and Minerals, Abandoned Mine Land Reclamation Division, to conduct subsurface borings at the collapsed Oleander mine shaft in Beecher City, Illinois. The Division required the contractor's services to determine if the shaft remained open or had become backfilled after the initial collapse and remediation in 2018, as the unstable mine shaft poses a threat to public safety. The original contract term was from May 20, 2019 to August 16, 2019, with a total estimated cost of $33,920. The final actual cost of the emergency contract was $37,458.00, and was funded through state appropriated funds. The contract was awarded through an emergency procurement process under the Illinois Procurement Code, as the situation represented an immediate threat to public safety that required prompt action. The Division solicited bids from four firms with the required expertise, and selected the lowest bidder, Durbin Enterprises, Inc.

This emergency procurement was limited to contractors with the necessary expertise to conduct the subsurface borings and assess the conditions of the mine shaft. There were no specific set-aside designations or restrictions on the types of organizations that could respond. The incumbent vendor was Durbin Enterprises, Inc., who was awarded the contract for $37,458.00 through the emergency procurement process. This contract was necessary due to the immediate threat to public safety and did not require integration with any existing infrastructure or technology.