EPS -Signed FINAL COST-Oleander2 Mine Shaft (AML1873).pdf

EMERGENCY PURCHASE STATEMENT

Statement Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

Zip: 62414State: ILCity: Beecher CityAddress: PO Box 68; 200 Jefferson St

Vendor: Durbin Enterprises, Inc.

Zip: 62702State: ILCity: SpringfieldAddress: One Natural Resources Way

Division: Office of Mines and Minerals, Abandoned Mine Land ReclaAgency: Illinois Department of Natural Resources

Reference #: B-9505 (Original B- 7969)

Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Involving threat to public health or public safety

Reason for selection of this particular vendor:

The Division contacted four (4) firms with the experience and knowledge to perform abandoned mine land reclamation services, they received two (2) bids. The Division chose the Vendor with the lowest bid.

Description of supplies or services to be provided:

Emergency construction services. DNR requires the services of a contractor to complete subsurface borings with intent to determine if the shaft is backfilled or remains open. Drilling will consist of both vertical and inclined boreholes to various depths.

The mine shaft collapsed in October 2018 and was subsequently remediated in December 2018 by placing a concrete plug from the 3 ft to 17 ft depth. At the time of collapse the shaft was measured to be in excess of 200 ft deep, and the open hole approximately 20 ft in diameter at ground surface. At the time of remediation the open hole/shaft was measured to be 17 ft deep with a circular footprint approximately 40 ft in diameter. It’s uncertain if the open shaft filled with material or become clogged with material.

It’s noted that additional failure of material within and/or adjacent to the shaft may occur. Such failure, if deep seated, can happen rapidly, with little or no warning, creating a hole that is tens of feet wider and deeper than the original collapse. Therefore, all work within the vicinity of the shaft should be considered dangerous and the Contractor shall employ all safety procedures deemed necessary to protect personnel, equipment, and property.

Emergency Declaration made in accordance with 30 ILCS 500/20-30.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: May 20, 2019 Estimated End Date*: Aug 16, 2019

Amount of this expenditure is: $33,920 Actual or Estimated*: Estimated *

*Actual end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Statement Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

Zip: 62414State: ILCity: Beecher CityAddress: PO Box 68; 200 Jefferson St

Vendor: Durbin Enterprises, Inc.

Zip: 62702State: ILCity: SpringfieldAddress: One Natural Resources Way

Division: Office of Mines and Minerals, Abandoned Mine Land ReclaAgency: Illinois Department of Natural Resources

Reference #: B-9505 (Original B- 7969)

Signatures

I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Assistant Agency Procurement Officer

Printed Name: Melissa Orrill Date: May 20, 2019

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

Zip: 62414State: ILCity: Beecher CityAddress: PO Box 68; 200 Jefferson St

Vendor: Durbin Enterprises, Inc.

Zip: 62702State: ILCity: SpringfieldAddress: One Natural Resources Way

Division: Office of Mines and Minerals, Abandoned Mine Land ReclaAgency: Illinois Department of Natural Resources

Reference #: B-9505 (Original B- 7969)

Extension Justification

Original Emergency Term Start Date: Original Emergency Term End Date:

Amount of original: Actual or Estimated*:

Expected Extension Start Date: Expected Extension End Date*:

Amount of extension expenditure: Actual or Estimated*:

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given? No Yes NA

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination

*Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title:

Printed Name: Date:

Approved CPO/SPO Signature: Date:

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

Zip: 62414State: ILCity: Beecher CityAddress: PO Box 68; 200 Jefferson St

Vendor: Durbin Enterprises, Inc.

Zip: 62702State: ILCity: SpringfieldAddress: One Natural Resources Way

Division: Office of Mines and Minerals, Abandoned Mine Land ReclaAgency: Illinois Department of Natural Resources

Reference #: B-9505 (Original B- 7969)

Final Costs and Term

Final total cost of supplies and services: $37,458.00 Final total term of contract: 05/20/2019 - 08/16/2019

I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

Agency Signature: Title: Assistant Agency Procurement Officer

Printed Name: Melissa Orrill Date: Jul 26, 2019

Page of

State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used:

Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

11.0.0.20130303.1.892433.887364

The mine shaft collapsed in October 2018 and was subsequently remediated in December 2018 by placing a concrete plug from the 3 ft to 17 ft depth. At the time of collapse the shaft was measured to be in excess of 200 ft deep, and the open hole approximately 20 ft in diameter at ground surface. At the time of remediation the open hole/shaft was measured to be 17 ft deep with a circular footprint approximately 40 ft in diameter. It’s uncertain if the open shaft filled with material or become clogged with material.

It’s noted that additional failure of material within and/or adjacent to the shaft may occur. Such failure, if deep seated, can happen rapidly, with little or no warning, creating a hole that is tens of feet wider and deeper than the original collapse. Therefore, all work within the vicinity of the shaft should be considered dangerous and the Contractor shall employ all safety procedures deemed necessary to protect personnel, equipment, and property.

Emergency Declaration made in accordance with 30 ILCS 500/20-30.