File folder

The North Carolina Department of Adult Correction is soliciting bids for supply and delivery of manila letter-size file folders under IFB 52-IFB-2304703975, with bids due September 9, 2026 at 2:00 PM ET and written questions due August 25, 2026 at 4:00 PM ET.

The scope covers manila file folders in Letter size (8-1/2" x 11") with 2/5 cut right center guide height, meeting or equivalent to Pendaflex 75225RE or Smead 10385 standards, packaged at 100 per carton and palletized without metal banding. The estimated three-year quantity is 3,600 cartons. Delivery must occur within thirty consecutive calendar days of purchase order receipt to the Central Supply Warehouse in Raleigh, North Carolina, which operates Monday through Thursday, 6:30 AM to 5:00 PM ET. An initial purchase order is expected within five days of award.

The contract term is three years from the effective date of final contract execution. Pricing shall be submitted as a unit price per case on a Free-On-Board (FOB) Destination basis, with all transportation, delivery, handling, and administrative costs included. Prices are firm for one year from the contract effective date; any increase requests require written justification and state approval. The state reserves the right to request price decreases at any time.

Award will be made to the responsive bid offering the lowest price meeting specifications. Evaluation criteria include completeness, content, cost, vendor responsibility, past performance, and references. Vendors must provide at least three customer references for comparable products supplied within commodity code 471300 and be registered with the North Carolina Secretary of State and in good standing in the Electronic Vendor Portal (eVP) system prior to contract award. Vendors must comply with E-Verify employment authorization verification, fair employment practices, alcohol and drug-free workplace standards, and Prison Rape Elimination Act (PREA) compliance standards. State responses to written questions will be provided by August 27, 2026 at 4:00 PM ET. Bids will be opened publicly via Microsoft Teams.