52-IFB-2304703975-LYB - File Folders - Addendum 02.pdf

This solicitation addendum issued by the North Carolina Department of Adult Correction modifies the pricing form for IFB 52-IFB-2304703975-LYB regarding the supply and delivery of manila letter-size file folders. The addendum reflects a quantity change to the initial estimated order, establishing the initial purchase order quantity at 10,800 cartons (representing the estimated three-year quantity for the contract period). Written questions were due August 25, 2026 at 4:00 PM ET, with responses provided by August 27, 2026 at 4:00 PM ET. Bids are due September 9, 2026 at 2:00 PM ET, with public bid opening conducted via Microsoft Teams. The contract term is three years from the effective date of final contract execution, and an initial purchase order will be issued within five days of award.

The file folders must meet specifications for Letter size (8-1/2" x 11") with 2/5 cut right center guide height, packaged at 100 per carton and palletized without metal banding. Pricing shall be submitted as a unit price per case on a Free-On-Board (FOB) Destination basis, with all transportation, delivery, handling, and administrative costs included. Delivery must occur within thirty consecutive calendar days of purchase order receipt to the Central Supply Warehouse in Raleigh, North Carolina. Prices are firm for one year from the contract effective date; price increases require written justification and state approval. Award will be made to the responsive bid offering the lowest price meeting specifications. Bidders must provide at least three customer references for comparable products, be registered with the North Carolina Secretary of State, and maintain good standing in the Electronic Vendor Portal (eVP) system prior to contract award.