Fantasy Lights Supplies

Pierce County Parks and Recreation is soliciting bids to establish a supply contract for Fantasy Lights displays, replacement parts, lighting components, electrical accessories, and related supplies for the County's annual Fantasy Lights holiday display at Spanaway Park, with bids due July 24, 2026 at 1:00 PM PST via the OpenGov E-Procurement Portal and questions due by July 20, 2026.

The scope encompasses low-voltage 24V DC LED bulbs (C7 and C9 in multiple colors), power supplies and connectors, wiring and socket components, waterproof boxes, 5mm light strings, and custom pixel lighting elements including a 160-by-35-foot field of lights grid with 1,440 RGB light balls, double-lane pixel tunnel with 35 arches, twelve 40-foot vertical pixel trees, flagpole pixel trees, sixteen 12-foot and two 24-foot trees, twenty 180W RGBWA+UV and 480W RGBW flood light fixtures, and programmable fountain light systems. All components must be sourced from a single manufacturer and brand, operate on 24V direct current with individually addressable pixels, carry UL or cULus certification, meet IP65 waterproof ratings, comply with manufacturer maximum run lengths and power ratings, and be delivered plug-and-play ready with standard programming and light shows included.

Delivery is required by September 15, 2026 to the Spanaway Maintenance Shop at 14905 Gus G Bresemann Road S, Spanaway, WA 98387. The contract will be awarded to the lowest responsive bid from a responsible bidder and runs for one year with automatic year-to-year renewal for a maximum term of five years unless either party provides 30 days' notice of cancellation. Prices must remain firm for the first 12 months. Quoted bids received include Certified Lights at $434,824.60 (including 10% discount), S4 Lights at $273,714.88 before taxes and shipping, and DiJulio Displays. Bidders must provide unit pricing for all core items; additional products not on the core price sheet may be priced at manufacturer or distributor list price less a percentage discount, or actual cost plus a percentage markup, applied uniformly unless County approval is obtained in writing.