Facility Condition Assessment (FCA)

Aurora Public Schools (Adams-Arapahoe School District 28J) is requesting proposals for a comprehensive Facility Condition Assessment covering approximately 5.5 million gross square feet across the district's infrastructure, with proposals due September 2, 2026 at 10:00 a.m. Mountain Time and a questions deadline of July 31, 2026. The vendor must maintain a local office in the Metro Denver area.

The scope encompasses 62 schools (including 5 child development centers, 20 elementary schools, 11 P-8/K-8 schools, 5 middle schools, 1 grades 6-12 academy, 6 high schools, 1 vocational/technical college, 1 gifted and talented K-8 school, and 11 charter schools), 1 home school support program, 74 modular classroom buildings, and various support structures across approximately 880 acres. The assessment must identify building system deficiencies, code compliance gaps, and deferred maintenance to support a prioritized, data-driven multi-year capital renewal plan. Deliverables include system-neutral, open data standards using ASTM UniFormat II classification, OmniClass Table 23 for equipment, and COBie-compliant schemas compatible with the District's Oracle Fusion ERP and Incident IQ systems; physical asset tagging with QR codes for all major equipment exceeding $10,000 replacement value; comprehensive digital photography; detailed cost analysis with 12-year capital forecasting; and full intellectual property ownership transfer to the District with no proprietary software locks. Cost estimates must follow nationally recognized standards such as RS Means, adjusted for Aurora, Colorado labor and material costs.

A paid pilot assessment of North Middle School and Hinkley High School must precede district-wide assessment, with the District reviewing deliverables within two weeks of pilot completion. The contract term commences upon execution and terminates no later than 18 months, with all work completed within 12 months. Pricing is fixed and firm. Proposals must not exceed 100 pages. Evaluation occurs September 3–10, 2026, with potential oral presentations the week of September 21 and Intent to Award announced September 28, 2026.