ER Geotechnical Drilling and Sampling

The Oregon Department of Transportation (ODOT) issued a Request for Competitive Quotes (RFCQ) for emergency geotechnical drilling and sampling services at three separate landslide locations along Highway 227 Tiller Trail Highway in Jackson County, Oregon (Invitation to Bid S-73000-00016301, Federal Aid Number OR 2024-02). The procurement seeks to obtain drilling, geotechnical sampling, and instrumentation services including nine drillholes (three per site) reaching approximately 60 feet each, with total subsurface drilling of approximately 540 feet across all locations at mileposts 43.1, 44.1, and 44.7. Required services encompass hollow stem auger (HSA) drilling at 4-inch ID for 105 feet per site, mud rotary drilling, rock core collection using HQ3 wire-line methods at 75 feet per site, Standard Penetration Tests (SPTs) at 2.5-foot intervals, thin-walled Shelby tube sampling, and installation of vibrating wire transducers (VWT) and slope inclinometer systems. The contractor must provide all necessary equipment, machinery, tools, lighting, supplies, materials, fuel, mobilization, water delivery, setup, and skilled personnel, while ODOT will supply VWT instrumentation, slope inclinometer casing, sample jars, and core boxes. Qualified bidders must demonstrate a minimum of three years of experience with geotechnical sampling and provide a drill crew including at least one drill operator licensed by the Oregon Water Resource Department as a Monitoring Well Constructor with minimum three years of experience and at least one experienced drill helper per drilling rig. Work must commence within 30 calendar days of the Notice to Proceed and be completed by September 13, 2026, with a project kickoff meeting required before drilling begins. The submission deadline for competitive quotes via OregonBuys is April 7, 2026, and award will be made to the lowest responsible bidder whose bid is responsive and compliant with all requirements per OAR 137-047-0640. Bidders must submit a Competitive Quote Form, Bid Pricing Form with detailed line-item pricing, and a References Form documenting three comparable projects completed within the last four years.

This is a federally funded procurement subject to Buy America and Cargo Preference Act requirements, with no specific set-aside designations mentioned for disadvantaged enterprises or designated contractor categories identified in the available documents. The contract is structured as a firm, fixed-price agreement with a 5% retainage provision and includes mandatory federal compliance requirements including equal employment opportunity standards, Contract Work Hours and Safety Standards Act compliance, Clean Air Act and Federal Water Pollution Control Act adherence, and debarment and suspension certifications. The apparent successful bidder must provide within five business days of intent to award notice certificates of insurance (commercial general liability with minimum $1,000,000 per occurrence and $2,000,000 annual aggregate, and automobile liability with $1,000,000 combined single limits), a completed Responsibility Inquiry Form, a signed Certification Regarding Debarment, a W-9 form if applicable, an Oregon Business Registry number if applicable, and proof of authorized business status in Oregon. No specific contract award value or budget range is disclosed in the available documents, as the Bid Pricing Form provided is a blank template with all line items showing $0.00 pending bidder submission. ODOT reserves the right to reject any or all bids, withdraw items from award, adjust quantities, or cancel the solicitation if determined to be in the public interest. The contract period extends from execution through October 1, 2026, or upon completion of all contractor obligations and full payment, whichever occurs sooner.