Equipment Calibration

The West Virginia Department of Administration Purchasing Division is requesting quotes for equipment calibration and preventative maintenance services on behalf of the West Virginia Department of Transportation under CRFQ DOT2700000022, with quotes due October 29, 2026 at 1:30 PM EST. A mandatory pre-bid meeting is required; questions are due October 15, 2026 at 1:00 PM EST.

The scope covers calibration and preventative maintenance for twelve categories of laboratory and measuring equipment used in WVDOT projects statewide: Blaine Air Permeability Apparatus, pressure gauges for fineness testing, calipers, length comparator gauges and bars, compression testing machines, scales, moisture cabinets, humidifiers, air monitors, Instron Universal Testing Machines, and calibrated weights. This is a multiple-vendor open-end master agreement with services ordered on an as-needed basis. Estimated volumes range from three to forty-nine units per equipment category; pricing is per unit.

Vendors must hold an ISO/IEC 17025 Certificate of Accreditation and maintain Commercial General Liability Insurance of at least $1 million per occurrence. The contract carries an initial one-year term with renewal options for up to three successive one-year periods. Pricing must remain firm for the life of the contract unless otherwise specified. The State reserves the right to cancel with 30 days written notice.

The solicitation is subject to West Virginia Code provisions regarding domestic steel product preferences and interested-party disclosures for contracts valued at $1 million or more. Bids may be submitted electronically through wvOASIS, in paper form, or by facsimile. Vendors must be registered with the West Virginia Purchasing Division and acknowledge receipt of all addenda. Failure to attend the mandatory pre-bid meeting or acknowledge addenda will result in disqualification. Contact James W. Atkins, buyer, at (304) 558-0094 or james.w.atkins@wv.gov.