EQL FY25 Sidewalk Improvements 25-00697-00-SW

The City of Urbana, Illinois, in Champaign County, is soliciting competitive bids through an Invitation to Bid (ITB) for the Equity and Quality of Life (EQL) FY25 Sidewalk Improvements project (Section 25-00697-00-SW). The procurement encompasses the replacement of existing sidewalks, installation of new sidewalks, driveway pavement, curb and gutter sections, utility adjustments, and related appurtenances across multiple locations including Cottage Grove at Silver Street and Brighton Drive, East Harding Drive from approximately 500 feet west of Vawter Street to Philo Road, and Vawter Street from approximately 150 feet south of East Harding Drive to its intersection. The scope of work includes approximately 0.29 miles (1,534.90 feet) of six-inch Portland cement concrete (PCC) sidewalk installation, curb ramp details compliant with ADA requirements, driveway entrance modifications, utility adjustments (including water valve relocations, manhole adjustments, inlet modifications, and handhole adjustments), tree root pruning, earth excavation, sign relocation, erosion control measures, and traffic control devices. Contractors must submit 43 line items with unit costs and total costs, with payment based only on actual quantities of work performed and accepted. The bid submission deadline is May 15, 2026, at 2:30 p.m. through the City's electronic e-Procurement Portal, with a question submission deadline of May 12, 2026, at 2:30 p.m. Award notification will be issued within 90 calendar days of the submission deadline, and the successful respondent must provide required documentation and execute a contract within 15 days of the Notice of Award. Qualified contractors must comply with prevailing wage requirements under the Illinois Prevailing Wage Act, maintain comprehensive insurance coverage including commercial general liability with minimum limits of $1,000,000 per occurrence and umbrella liability of $5,000,000, and comply with the Illinois Department of Transportation Standard Specifications for Road and Bridge Construction, the Manual on Uniform Traffic Control Devices, and all applicable Local Roads and Streets Recurring Special Provisions.

There are no specific set-aside designations or restrictions limiting the types of organizations that can respond to this procurement, though all contractors must comply with the Illinois Prevailing Wage Act, the Veterans Preference Act, and the Employment of Illinois Workers on Public Works Act. Contractors must obtain EEO certification if their contract cost exceeds applicable thresholds and provide W-9 forms, tax clearance certification, and representations regarding bid rigging, conflict of interest, and compliance with applicable employment and human rights laws. All work must use United States-produced steel products, and contractors must submit a pre-construction meeting information package including subcontractor lists, shop drawings, erosion control control plans, construction staging plans, traffic control plans, and progress schedules within five days of contract execution or begin work within ten days. The contractor must comply with the City of Urbana noise ordinance restricting construction equipment operation between 8:00 p.m. and 7:00 a.m. Monday through Saturday and between 8:00 p.m. Saturday and 12:00 p.m. Sunday, and must provide 24-hour advance notice to the Engineer before discontinuing or resuming operations. No incumbent vendors or specific technology integration requirements are identified in the available procurement documents. The contract budget or award value is not explicitly stated in the procurement materials provided, though the project scope and 43 line items suggest a municipal-scale infrastructure project.