ENTERPRISE RESOURCE PLANNING (ERP)SYSTEM

Greenville Technical College, located in South Carolina, is seeking a comprehensive Enterprise Resource Planning (ERP) and Student Information System (SIS) to replace its existing legacy systems. The procurement involves an integrated solution that must provide functionality across student information management, human resources, payroll, financial operations, and business intelligence for both credit and non-credit programs. The system must seamlessly integrate with existing applications including Blackboard LMS, ImageNow document imaging, and other third-party systems. Mandatory minimum qualifications require that Student, HR-Payroll, Finance, and Business Intelligence modules have been in full production at a minimum of five higher education institutions for at least three years. The solicitation requires vendors to demonstrate project management competency, provide comprehensive training, and offer detailed implementation planning with milestones and deliverables. Key dates include proposal submissions due by October 5, 2020, at 11:00 AM, with questions accepted until July 17, 2020, at 4:00 PM. The top three responsive offerors will be required to provide live system demonstrations, not exceeding one hour and thirty minutes, either in-person or via web conferencing.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises. The College currently operates separate systems for credit and non-credit students and seeks a unified solution serving approximately 13,282 credit students and 9,726 continuing education students. The contract structure includes an initial two-year term with five optional one-year renewal periods, effectively creating a potential seven-year contract from February 20, 2021, to February 19, 2028. While no specific budget range is disclosed, the solicitation requires fixed pricing for the initial two-year term, with potential price adjustments for subsequent renewal terms subject to procurement officer approval. The solution can be hosted or on-premises, with vendors required to provide alternate cost proposals for each deployment method. Travel expenses for implementation will be reimbursed at state rates, with meal costs capped at $35 per day and lodging limited to current GSA maximum rates. Vendors must demonstrate financial stability, provide references from similar higher education implementations, and submit detailed responses addressing information security, disaster recovery, data encryption, and incident response procedures.