COMPREHENSIVE COURSE SCHEDULING SOFTWARE

Piedmont Technical College, under the South Carolina Division of Procurement Services, is seeking a comprehensive course scheduling software solution designed to utilize student data for predictive analytics and course scheduling. The procurement targets a cloud-based software system that will integrate seamlessly with existing Ellucian Banner and DegreeWorks systems, with the primary objective of improving academic course scheduling and student success by ensuring students have access to needed courses at appropriate times. Mandatory qualifications include the ability to integrate with current systems, utilize student data for predictive scheduling, and comply with Federal Section 508 accessibility standards. The evaluation will occur in two phases, with the first phase assessing technical proposals (30 points), qualifications and experience (25 points), and business proposals including pricing (25 points). The top three ranked offerors will then proceed to a second phase demonstrating technical capabilities (20 points). Key submission dates include a pre-proposal conference held on September 20, 2022, at 10:30 AM EST via Microsoft Teams, a question submission deadline of September 21, 2022, at 11:00 AM EST, and a proposal submission deadline of October 13, 2022, at 11:00 AM EST through the online procurement portal at www.procurement.sc.gov.

The solicitation does not specify any specific set-aside designations or restrictions on responding organizations. The existing technology infrastructure involves Ellucian Banner and DegreeWorks systems, which the new software must integrate with comprehensively. While no incumbent vendors are definitively named, the amendment notes that previous product demonstrations were conducted by Course Dog, Ad Astra, and Infosilem. The contract will commence on March 11, 2023, and conclude on March 10, 2027, with an initial one-year term and four potential one-year renewal options, creating a maximum contract period of five years. Vendors must provide detailed pricing documentation covering software licenses, support, hosting, training, professional services, installation, migration, consulting, and travel expenses for the initial year, as well as ongoing support costs for subsequent years. Insurance requirements are substantial, including $1,000,000 in commercial general liability, $1,000,000 in auto liability, workers' compensation at statutory limits, and $5,000,000 per occurrence/$10,000,000 aggregate information security and privacy coverage.