ENTERPRISE RESOURCE PLANNING SYSTEM

Clemson University is seeking proposals for a comprehensive Enterprise Resource Planning (ERP) system through a competitive solicitation (RFP No. 5400023659) issued by the State of South Carolina's Division of Procurement Services. The procurement aims to replace existing disparate systems with a fully integrated Software-as-a-Service (SaaS) solution covering three primary functional areas: Human Resources, Institutional Finances, and Supply Chain Management. The system must address 30 specific capabilities, including position management, payroll processing, accounting, grant funding management, strategic sourcing, and vendor management. Offerors are required to provide pre-implementation services, complete implementation, and offer post-production support services spanning an eleven-year contract period. The solicitation requires detailed technical proposals, system demonstrations, and comprehensive cost submissions. Key evaluation criteria will prioritize technical capabilities and solution fit, with technical factors weighted more significantly than price. The pre-proposal conference was held on September 12, 2022, with initial questions due by September 21, 2022, and proposals originally scheduled for submission by November 29, 2022, with an anticipated award posting on May 25, 2023.

The solicitation permits both sole prime and dual prime operating models, allowing either a single contractor or separate System Provider and Systems Integrator to submit proposals. Offerors must have demonstrated experience implementing ERP systems for Research One (R1) higher education institutions comparable to Clemson's size and complexity. The current infrastructure includes PeopleSoft Finance and HR systems, with 89 existing applications requiring potential integration or migration. Clemson operates across multiple entities including the university, Clemson University Foundation, and IPTAY, serving approximately 25,000 students, 4,450 administrative staff, 2,000 faculty members, and 5,700 student employees. While specific budget figures are not explicitly stated, the Cost Proposal Workbook suggests an eleven-year total cost of ownership model will be evaluated. The university requires vendors to maintain specific security certifications, including SOC 2 Type 2 compliance, and mandates that all data be stored exclusively within United States data centers.