BUDGETING SOFTWARE SOLUTION

The State Board for Technical and Comprehensive Education in South Carolina is seeking a web-based budgeting software solution for Richland County, with a focus on streamlining budget preparation processes and enhancing decision-making capabilities. The procurement involves acquiring a commercially off-the-shelf software system that supports multi-year budgeting, maintains five years of historical budget data, and provides forecasting and scenario analysis features. The required solution must accommodate 150 departments, include two administrator licenses, 15-20 contributor licenses, and two view-only licenses, with the ability to upload flat files of expenditure data. Evaluation criteria will assess proposed methodology and approach (30 points), vendor experience and qualifications (25 points), knowledge of existing infrastructure (25 points), and pricing (20 points). Key procurement dates include a question submission deadline of April 15, 2020, at 5:00 pm Eastern Time, with proposal submissions due by April 27, 2020, at 10:00 am Eastern Time. The agency requires offerors to demonstrate a minimum of five years of experience providing similar services, with preference for experience in higher education institutions, particularly two-year colleges.

The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The current budget environment relies on Excel spreadsheets, and no specific integrations with existing financial or Human Capital Management systems are required. Vendors must submit three client references, current financial statements certified by a CPA, and complete a Service Provider Security Assessment Questionnaire. All government information must be housed within the continental United States, with comprehensive security safeguards including data encryption at rest and in transit. The total project budget is firmly capped at $30,000, which covers implementation services and first-year software licensing, with potential for multi-year annual subscription renewals. Offerors must submit comprehensive documentation, including an original offer, price proposal, digital copies, and a redacted version through www.procurement.sc.gov. The initial contract period is three months, from May 4, 2020, through June 30, 2020, with full implementation required by that date.