Enterprise Resource Planning (ERP) System Acquisition

The City of Dacono, located in Weld County, Colorado, is seeking proposals for a comprehensive Enterprise Resource Planning (ERP) System Acquisition through a competitive Request for Proposal (RFP) process. The procurement aims to replace the city's current legacy system with a modern, integrated municipal management platform that supports multiple operational areas including finance, accounting, permit and license management, code enforcement, tax billing, utility billing, courts management, human resources, and payroll. Vendors must provide an ERP software solution, implementation services, and post-implementation support, demonstrating capabilities across 209 specific system requirements. The evaluation process will be based on a point system: proposal presentation (pass/fail), system requirement fit (40 points), 5-year Total Cost of Ownership (40 points), and comparable experience (20 points). Key dates include the RFP release on August 8, 2025, with proposals due on August 29, 2025, by 5:00 P.M., and anticipated vendor demonstrations scheduled for October 2025.

While no specific set-aside designations or restrictions were explicitly mentioned in the documents, the RFP indicates the city is seeking a vendor with extensive municipal government experience and a scalable, configurable solution. The current infrastructure appears to consist of fragmented standalone applications that require replacement with a more integrated system. The procurement targets a growing municipality of approximately 6,500 residents, seeking a solution that can support long-term technological growth and operational efficiency. Although specific budget ranges were not directly stated, the Total Cost of Ownership spreadsheet (Appendix B) suggests a comprehensive financial analysis has been prepared to evaluate the complete investment across software licensing, implementation, and ongoing support. Vendors are expected to provide a robust, adaptable ERP system that can automate manual processes, provide advanced reporting capabilities, and meet governmental accounting standards and reporting requirements.