Budgeting Software Tool

The City of Arvada, located in Jefferson County, Colorado, is soliciting proposals for a comprehensive Budgeting Software Tool (RFP 25-FIN-064) designed to integrate with their existing Workday Enterprise Resource Planning (ERP) system. The procurement seeks a sophisticated software solution capable of supporting complex municipal financial planning across multiple departments and funding streams, with specific requirements for budget projections, budget requests, scenario planning, forecasting, program budgeting, personnel budgeting, and capital budgeting. Key deliverables include a tool that supports 10-year budgeting, multi-scenario planning, personnel cost projection, capital project tracking, and strategic goal alignment. Vendors must demonstrate compliance with technical specifications, including multi-factor authentication, ADA compliance, WCAG 2.2 standards, 99.9% system availability, and SOC 2 certification. The solicitation timeline includes a question submission deadline of August 11, 2025, with final proposals due by August 27, 2025. Evaluation criteria will focus on the proposal's capabilities, implementation approach, cost, and alignment with the City's specific requirements. The City anticipates using the budget tool for the 2027-2028 bi-annual budget cycle, with implementation to begin immediately after contract award.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The City expects six system superusers and up to 30 end users to utilize the tool, supporting a total municipal budget of $366,624,299 and serving 778 full-time employees. The successful vendor must provide a solution that can seamlessly integrate with the existing Workday ERP system and demonstrate compatibility with Microsoft Power BI for reporting purposes. While no incumbent vendor is specified, the RFP emphasizes the need for a flexible, robust solution that can handle complex financial modeling and support detailed budgeting processes. The total procurement appears to be a comprehensive software implementation, with vendors expected to provide not just the software tool but also implementation support and potential ongoing technical assistance. Though an exact contract value is not explicitly stated, the detailed requirements and system complexity suggest a significant investment in municipal financial technology infrastructure.