Dental Program

The City of Oklahoma City Municipal Facilities Authority (OCMFA), the Oklahoma City Post-Employment Benefits Trust (OPEBT), and the City of Oklahoma City are seeking proposals from licensed dental plan administrators or insurance plans to provide a fully insured dental program for approximately 3,800 active subscribers and their dependents, plus 1,800 retiree subscribers and their dependents. The Request for Proposal (RFP-OCMFA-042) aims to secure a dental benefits provider for city employees, retirees, and affiliated entities, with proposers required to submit benefit designs identical to the current dental plan and potentially propose enhancements. A non-mandatory pre-proposal conference will be held via Microsoft Teams on April 23, 2025, at 10:00 a.m. Central Time, with questions accepted through the Electronic Bidding System until May 1, 2025, at 12 p.m. Central Time. Proposals must be submitted electronically through the Bidnet system by 4:00 p.m. CST on May 7, 2025. Key evaluation criteria include sophisticated resources, financial viability, technical capabilities, and ability to manage the account while ensuring compliance with HIPAA and PPACA regulations. The proposed contract will have a maximum duration of five years, with potential interviews and demonstrations scheduled for 6/11/2025, proposer selection by 7/1/2025, and estimated contract execution on 9/2/2025.

The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The current dental program is administered by Blue Cross and Blue Shield of Oklahoma (BCBSOK), which has submitted a renewal proposal with a 6.0% rate increase across two plan options. The proposed contract requires a minimum employer contribution of 25% toward coverage costs and a minimum enrollment of 75% of eligible employees (excluding waivers) or 50% of eligible employees (including waivers). Historical claims data indicates the dental program has consistently managed approximately $3-4 million in annual claims, with the most recent projections showing total net claims of $3,714,006 for 2025. The renewal proposal includes premium rates ranging from $24.43 for single coverage to $78.19 for family coverage, with the city seeking a desired loss ratio of 92.57%. The contract will be managed by the City's Human Resources Department - Employee Benefits Division, with coverage extending to employees and retirees from the City of Oklahoma City, Oklahoma City Zoological Trust, Oklahoma City Public Property Authority, Oklahoma City Employee Retirement System, and McGee Creek Authority.