Employee Assistance Services for the KLAP

The Kansas Department of Administration, Office of Procurement and Contracts, is requesting proposals on behalf of the Office of Judicial Administration for Employee Assistance Program Services for the Kansas Lawyers Assistance Program, with proposals due October 13, 2026 at 2:00 PM CST.

The scope is in-person and virtual counseling, assessment, and treatment services for Kansas lawyers, bar applicants, and law students, with a 12-session annual limit per client at 45–60 minutes per session. Services must be available in a minimum of 26 Kansas cities including Topeka, Wichita, Kansas City, Lawrence, and Manhattan. Counseling staff must hold an M.A. or equivalent in a relevant field plus clinical licensure, or a B.A./B.S. with valid certification in alcoholism or drug counseling. The contractor must maintain strict confidentiality and deliver monthly and annual reports including case demographics, system utilization rates, and satisfaction survey results.

The State of Kansas offers three bidder preference programs: Disabled Veteran Owned Business, Certified Business, and State Use Purchases (the latter does not apply to this RFP). Prospective bidders are encouraged to submit human trafficking prevention policies or initiatives.

The contract runs from the date of award through December 31, 2029, with options to renew for two additional twelve-month periods. This is an indefinite-quantity contract with no guaranteed volume of services. Cost proposals must include a base monthly charge for administrative functions and a per-visit charge for each counseling session. Payment terms are Net 30 days.

Bidders must submit both technical and cost proposals separately. Mandatory compliance certifications include tax clearance, immigration reform acknowledgment, sexual harassment policy acknowledgment, Israel boycott certification, and telecommunications equipment certification. State of Kansas bidder registration is required. Questions are due by close of business September 22, 2026 to Grant L. Askew (lee.askew@ks.gov, 785/296-7107). Selected bidders may be required to present before the Procurement Negotiation Committee or submit revised proposals prior to final contract execution.