Emotron Parts & Service UTC

The City of Columbus, Division of Sewerage and Drainage is soliciting bids on a Universal Term Contract for Emotron parts and services to supply the Jackson Pike Wastewater Treatment Plant, with bids due September 3, 2026 and specification questions due August 20, 2026 (responses posted by August 27).

No direct-replacement substitutes are permitted — bidders must supply only exact Emotron parts as specified. The scope covers 54 line items of Emotron MVC3 motor starter components (2300-volt, 400-amp) used in the aeration process, including transformer assemblies, circuit boards, contactors, fuses, and disconnect switches, plus hourly and overtime service rates for off-site and on-site technician support. Bidders must also submit a price list for additional Emotron parts not specifically listed. All pricing must be firm, fixed, and F.O.B. Destination with freight prepaid and allowed to any City of Columbus facility; manufacturer warranties must be transferred to the City at no additional cost.

The City estimates approximately $50,000 in annual spending but reserves the right to purchase up to twice the estimated quantity and guarantees no minimum purchases. The contract term extends from execution through July 31, 2029, with one optional one-year renewal at identical terms and pricing, subject to mutual agreement. An escalator clause permits no more than two price increases per contract year after an initial six-month freeze, with increases limited to 15 percent cumulatively over the full term; the City may cancel if increases exceed this threshold.

Bidders must demonstrate five years of documented experience with Emotron parts and warranty service, provide a letter confirming equipment and service capabilities, establish manufacturer relationships, and submit four references from customers with comparable scope, complexity, and cost. A minimum 12-month manufacturer warranty is required. The successful bidder must carry Public Liability Insurance with $1,000,000 minimum coverage per person and per accident (bodily injury and property damage, with the City named as additional insured) and provide Workers' Compensation certification. All subcontractors must hold valid contract compliance certification. Specification questions should be directed to Aaron A. Young at aayoung@columbus.gov.