Emergency Notice LCPTracker Payroll Solution

This is an emergency procurement notice issued by the State of Illinois Chief Procurement Office on behalf of the Illinois Department of Transportation for the LCPTracker Certified Payroll Solution software. The procurement authorizes an emergency purchase from LCPTracker, the incumbent vendor located at 2300 South Dirksen Parkway, Springfield, Illinois, to maintain the Agency's current prevailing wage software system. The service is classified as an emergency measure necessary to prevent or minimize serious disruption in critical State services. The contract period runs from May 1, 2026, through July 29, 2026, with a posted notice date of May 5, 2026, and a due date of July 29, 2026. The primary objective is to ensure continuity of payroll and prevailing wage compliance functions without service interruption. No specific evaluation criteria, proposals, or competitive bidding process is outlined in the emergency purchase documentation, as this represents a sole-source emergency procurement where the vendor is necessary to maintain existing critical infrastructure. Interested parties should note the contract conclusion date of July 29, 2026, for reference.

This emergency procurement is not subject to Business Enterprise Program (BEP) set-aside requirements due to the contract value falling below $100,000. The State confirms that the emergency purchase was conducted with as much competition as practicable under the circumstances and that best efforts were utilized to include BEP-certified contractors; however, the emergency nature of the procurement and the specialized requirement for maintaining the existing LCPTracker system necessitated the sole-source award. LCPTracker is the incumbent vendor and existing contractor providing the prevailing wage software solution that requires continuity of service. The total contract value for this emergency purchase is $77,822.10 in actual costs, funded through State Appropriated Funds. The contract is contingent upon appropriation availability, and the State reserves the right to terminate or suspend without further obligation if funding becomes insufficient or legislative appropriations fail. Standard Illinois terms and conditions apply, including general commercial liability insurance requirements of $1,000,000 per occurrence and $2,000,000 annual aggregate, as well as compliance with prevailing wage requirements and all applicable federal, state, and local laws.