EMERGENCY NOTICE - Chiller Rental

The Illinois Department of Corrections has awarded an emergency chiller rental to Triton Testing and Design, Freeport, Illinois, under BidBuy Reference Number B-53335, with an estimated expenditure of $332,400 and award date of July 15, 2026. This is not a bidding opportunity—the procurement has been completed and is posted as an emergency notice.

The procurement addresses cooling failure in the Health Care Unit (HCU) at the Dixon facility, which houses geriatric and medically dependent individuals in custody. A major storm damaged the basement breaker supplying power to HVAC and refrigeration equipment in the penthouse; the breaker's age makes replacement parts unavailable, and repairs will not be completed before the onset of summer temperatures. No alternative facility exists to relocate the vulnerable population.

Triton Testing and Design is the existing HVAC/Chiller Jump Plan Master Contract (JPMC) vendor and submitted the lowest cost estimate among vendors contacted. The agency confirmed no active State contract covers this service; the selected vendor's rates align with master contract rates and are lower than other surveyed vendors with available equipment.

The procurement is set aside for small business under the Small Business Set Aside Program, and therefore no Business Enterprise Program goal applies. The State made best efforts to include competition and BEP-certified contractors by contacting multiple vendors and obtaining quotes. The emergency purchase was authorized under 30 ILCS 500/20-30 and 44 Illinois Administrative Code 1.2030 to prevent serious disruption to critical State services affecting health and safety. Funding is from State Appropriated Funds.