B-53335 Dixon Chiller Rental EPS APO SIGNED~1.pdf

EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Due to a major storm and a resulting loss of electricity, the breaker in the basement of the HCU that supplies power up to the penthouse for all of the HVAC/R equipment withstood damage. Due to the age of the breaker, parts are not readily available. This process to rectify the situation will not be complete before the summer and months of warmer temperatures ends.

The selected vendor is the HVAC/Chiller JPMC vendor that has provided services to the facility previously. The MC does not cover this service. However, the vendor is charging a rate in line with the rates bid for the master contract which is lower in cost than other surveyed vendors with available equipment to meet the current facility need.

The facility staff contacted several vendors and received quotes from 2 vendors, one of which is the HVAC/Chiller JPMC vendor that provided the lowest cost estimate.

This type of procurement is set aside for small business and is being awarded to a vendor within the Small Business Set Aside Program; therefore no BEP goal is appropriate.

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Agency: Illinois Department of Corrections Division: Fiscal

Address: 1000 E. Converse Avenue City:Springfield State: IL Zip: 62703

Vendor: Triton Testing and Design

Address: 145 S. Stephenson Street City:Freeport State:IL Zip: 61032

Emergency Purchase Details BidBuy Reference #: B- 53335

Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

The Health Care Unit (HCU) houses geriatric individuals in custody as well as individuals in custody needing medical care. The building will not be able to be cooled without this procurement. There is no other location at the facility to house these indivuals as this building provides essential care and services.

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Delivery and installation of temporary chiller rental.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services? Yes No

This emergency contract was awarded on the earliest of these dates: (choose one)

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Jacenta Wilson

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Agency: Illinois Department of Corrections Division: Fiscal

Address: 1000 E. Converse Avenue City:Springfield State: IL Zip: 62703

Vendor: Triton Testing and Design

Address: 145 S. Stephenson Street City:Freeport State:IL Zip: 61032 the State agency communicated to the vendor to start work Date publication on the Bulletin identified the selected vendor the contract was signed by both parties

Amount ($) of this expenditure is: $332,400.00 Amount is Actual or Estimated*: Estimated

*Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Purchasing Officer

Printed Name: Jacenta Wilson Date: Jul 15, 2026

Jul 15, 2026

Signature