Emergency Extension water damaged files

The state of Illinois, specifically the Environmental Protection Agency (EPA) Bureau of Water, is seeking an emergency contract extension for document restoration services in Peoria County and Peoria City. The procurement involves the recovery and restoration of water-damaged paper files, with SERVPRO of Peoria identified as the current vendor. The project encompasses the cleaning, drying, separating, and restoring of approximately 80 total file drawers, including 42 BOW File Drawers, 31 BOL File Drawers, and 7 BOA File Drawers. The original emergency contract was initiated on March 3, 2025, with an initial term ending June 2, 2025, and the current extension request is to continue work through August 2, 2025. The vendor's quote estimates 259 cubic feet of affected documents with an on-site project completion targeted for the end of May 2025. Deliverables include returning processed documents in boxes to the Peoria facility, with the understanding that some permanent damage such as ink or mold stains cannot be completely removed. The due date for this emergency contract extension is June 13, 2025, with the contract opportunity officially posted on May 29, 2025.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, though the standard Illinois certifications document indicates compliance requirements for various business practices. The current vendor, SERVPRO, represents a consortium of local branches including SERVPRO of Peoria, SERVPRO of N.C. Tazewell County, and SERVPRO of Galesburg/Macomb. The original contract amount was $60,000, with the current vendor quote estimating $75,000 for the document recovery services. Vendor qualifications include demonstrable expertise in document restoration, with specific capabilities in water damage recovery. The procurement requires strict compliance with the State of Illinois Chief Procurement Office's standard terms and conditions, including provisions for insurance, warranty, and operational standards. Vendors must complete mandatory certifications covering 33 specific areas, including legal compliance, ethical conduct, and operational standards, with potential penalties for non-compliance including contract voiding, suspension, or financial sanctions.