CPO Signed EEPS.pdf

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.25.2 Page 1 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 61554State: ILCity: PeoriaAddress: 113 Sapp St.

Vendor: Serv Pro of Peoria

Zip: 61602State: ILCity: PeoriaAddress: 412 SW Washing St.

Requesting Agency: EPA - Environmental Protection Agency Division: Bureau of Water

Extension Justification BidBuy Reference #: 25-532EPA-FISCP-B-48052

Amount of original contract: $ 60,000

Actual or Estimated: Estimated

Original BidBuy Reference #: 25-532EPA-WATER-P-79651

Original Emergency Term Start Date:Mar 3, 2025 Original Emergency Term End Date: Jun 2, 2025

Expected Extension Start Date: Jun 3, 2025 Expected Extension End Date: Aug 2, 2025

Amount of extension contract: $ 0 Actual or Estimated: Actual

Is there BEP participation on this contract? If no, explain why

There are not enough vendors in the vendor pool for BEP participation. Additionally, the current vendor has nearly completed the work.

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

Not Applicable $0.00

$0.00

$0.00

1. Provide detail about the events that led the agency to conduct an emergency procurement:

The Agency had a water leak that damaged paper records. An Emergency was needed to get these documents restored.

2. What is the scope of work of the initial emergency contract? Please detail below:

Clean up and restoration of flooded IEPA documents. The documents will need to be dried, separated and restored. This is quite an extensive process.

• There are 7 file drawers that were hung out to dry today.

• Files remaining in the file room are currently being rotated 90° or 180° inside the drawer to expose the wet part over the weekend.

• All BOL, BOA and miscellaneous BOW boxes that were on the ground (the most saturated files) were moved next door to the

Emergency Purchase Extension Approval v.25.2 Page 2 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 61554State: ILCity: PeoriaAddress: 113 Sapp St.

Vendor: Serv Pro of Peoria

Zip: 61602State: ILCity: PeoriaAddress: 412 SW Washing St.

Requesting Agency: EPA - Environmental Protection Agency Division: Bureau of Water

Larkin Building.

The approximate total drawers needing restored are as follows: 80 drawers total:

42 BOW File Drawers (8 Drawers Dry or Drying, 34 Remaining) 31 BOL File Drawers (31 Remaining) 7 BOA File Drawers (7 Remaining)

3. Does this extension change the scope of work? Yes No If yes, please detail below:

4. Provide justification for extending the original emergency contract:

The vendor needs more time to complete restoring the documents. The Vendor is in the final stages of this project and are finishing drying and restoring the rest of the documents.

5. Does this emergency contract correct or eliminate the emergency condition?

Yes No Please detail:

The emergency condition will still exist until the work is completed.

6. Explain why the need cannot be met through a competitive procurement process.

The Emergency vendor is already doing the work. This vendor has already taken all of the files and started to recover them all that is left to do is dry the documents.

7. Is a competitive procurement in process to replace this emergency contract?

Yes No Status: other, please explain below

The Vendor is in possession of the documents and there is very little work remaining to be completed. Switching to another vendor may compromise the documents being restored and may they may mold during a transition period. Additionally, the vendor could finish restoring the documents prior to finishing a transition period.

8. What is the effect of a denial of this extension request?

If the Emergency Extension is denied then the agency will lose important paper documents that are not able to be replaced or recovered in any other way.

Emergency Purchase Extension Approval v.25.2 Page 3 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 61554State: ILCity: PeoriaAddress: 113 Sapp St.

Vendor: Serv Pro of Peoria

Zip: 61602State: ILCity: PeoriaAddress: 412 SW Washing St.

Requesting Agency: EPA - Environmental Protection Agency Division: Bureau of Water

BidBuy Reference #: 25-532EPA-FISCP-B-48052

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

APO Signature: Date: May 29, 2025

SPO Signature

SPO Signature: Date: May 29, 2025

CPO Signature Based on my review, I approve the Agency to proceed in accordance with the emergency contract extension detailed in this document.

Based upon my review, I approve the Agency to proceed with the following changes:

CPO Signature: Date: May 29, 2025

Page of

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v. 25.2

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.25.2 Page of Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Extension Justification Actual or Estimated:

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

1. Provide detail about the events that led the agency to conduct an emergency procurement:

2. What is the scope of work of the initial emergency contract? Please detail below:

3. Does this extension change the scope of work?

If yes, please detail below:

4. Provide justification for extending the original emergency contract:

5. Does this emergency contract correct or eliminate the emergency condition?

Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

7. Is a competitive procurement in process to replace this emergency contract?

8. What is the effect of a denial of this extension request?

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

SPO Signature CPO Signature 11.0.0.20130303.1.892433.887364

• There are 7 file drawers that were hung out to dry today.

• Files remaining in the file room are currently being rotated 90° or 180° inside the drawer to expose the wet part over the weekend.

• All BOL, BOA and miscellaneous BOW boxes that were on the ground (the most saturated files) were moved next door to the Larkin Building.

The approximate total drawers needing restored are as follows: 80 drawers total:

42 BOW File Drawers (8 Drawers Dry or Drying, 34 Remaining) 31 BOL File Drawers (31 Remaining) 7 BOA File Drawers (7 Remaining)