Elevator Maintenance and Repairs Contract

The West Virginia Division of Corrections and Rehabilitation (DCR) has issued an Agency Request for Quote (ARFQ) for an elevator maintenance and repairs contract at Stevens Correctional Center and Jail (STCC&J) located at 795 Virginia Avenue in Welch, McDowell County. The procurement seeks a contractor to provide comprehensive elevator maintenance services for one passenger elevator manufactured by Otis Elevator Company, including preventative maintenance, inspections, corrective maintenance, repairs, replacement parts, and new equipment installation. Required contractor qualifications include being appropriately licensed, maintaining proper insurance, and complying with facility safety and security protocols. The solicitation (ARFQ 0608 DCR2600000026) involves a non-mandatory pre-bid meeting held on September 16, 2025, with questions due by September 23, 2025, and final bids scheduled for submission on October 7, 2025, at 10:30 AM EST. The contract term is one year with potential for four one-year renewals, and evaluation will likely include pricing, service capabilities, and compliance with specified maintenance requirements.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The contract includes an estimated annual budget for services, with 100 regular hours, 16 overtime hours, 8 holiday hours, and 8 emergency hours of maintenance labor, plus an estimated $5,000 parts budget. The total contract value is limited to $500,000, encompassing the initial term, potential renewals, delivery orders, and change orders. Vendors must provide their Federal Employer Identification Number (FEIN) and complete the bid form, with pricing structured to include hourly rates for different service types and a markup percentage for new equipment and parts. Interested contractors will need to submit detailed pricing information using the provided Exhibit D Pricing Page, which allows for calculating total potential contract costs based on estimated service requirements.