Electrical Parts and Lighting & Electrical Accessories for City Facilities.

The City of Pasadena Public Works Department, Building Systems and Fleet Management Division is requesting bids on commercial-grade lamps, lighting fixtures, electrical lighting components, conduit, fittings, and related electrical accessories for city-owned and operated facilities on an as-needed basis, with bids due October 13, 2026 at 3:00 p.m. and questions due October 7, 2026 at 3:00 p.m.

The solicitation covers 75 line items sourced from manufacturers including Satco, Ledvance, Lithonia, and Envision, with unit quantities ranging from 1 to 500. Delivery requirements are stringent: orders placed before 12:00 p.m. must be delivered within three hours; orders placed after 12:00 p.m. must be delivered by end of the next business day to City Yards at 345 W. Mountain Street, Pasadena, California 91103. Bidders must demonstrate prior experience supplying similar commercial-grade electrical materials to governmental, institutional, or industrial customers. Delivery must be completed no more than 90 days after receipt of a City purchase order.

The initial contract term is one year with no optional extension periods. Unit price increases at the conclusion of the first contract year are limited to the Consumer Price Index rate. The anticipated contract start date is January 24, 2027. Pricing must be entered directly into the City's eProcurement Portal and include an estimated 10.5% sales tax; the contract will be awarded to the lowest responsive and responsible bidder.

A bid bond equal to 5% of the total bid price is required. Bidders must hold a Pasadena Business License, California Department of Industrial Relations certification for public works projects, and submit compliance documentation with Equal Employment Opportunity provisions, non-collusion declaration, and Living Wage Ordinance requirements where applicable. A Unique Entity Identifier (UEI) from SAM.gov is mandatory. Federal lobbying certifications and disclosures apply under 44 C.F.R. Part 18 and 31 U.S.C. Section 1352.