Multi-Year-Purchase-Order-Cover-Page-with-TCs.pdf

This document is a Multi-Year Purchase Order Cover Page and Terms and Conditions template from the City of Pasadena, designed for establishing contracts with vendors and contractors. The City of Pasadena Public Works Department, Building Systems and Fleet Management Division (BSFMD), is soliciting bids from qualified vendors to furnish and deliver commercial-grade electrical parts and lighting accessories, including lamps, lighting fixtures, electrical lighting components, conduit, fittings, and related electrical accessories on an as-needed basis for City-owned and operated facilities. The resulting contract will serve as a reliable source for materials used to support the operation, maintenance, repair, and replacement of lighting systems throughout municipal facilities. The anticipated contract start date is January 24, 2027, and the contract structure allows for multi-year terms with designated fiscal year breakdowns across up to five fiscal years.

The purchase order template includes provisions for establishing total contract values across multiple fiscal years, with specific line items for FY1 through FY5. Vendor acceptance of the purchase order, whether through signature, payment receipt, or shipment of goods and provision of services, constitutes unqualified acceptance of the terms and conditions outlined. The document specifies that pre-existing contract language takes precedence and that the City of Pasadena reserves the right to revoke the offer prior to acceptance. The template accommodates up to five attachments for detailed specifications, pricing schedules, and additional terms, and requires identification of a designated project manager from the City with contact information for contract administration purposes.