Elections Campaign Finance Software

Pima County, Arizona is seeking a comprehensive Elections Campaign Finance Software solution through a Request for Proposals (RFP) issued on April 2, 2025, with proposals due May 1, 2025, at 2:00 PM local Tucson time. The procurement aims to secure a robust software platform that enables public access to campaign finance information, supports electronic filing, and provides advanced data management capabilities for local candidates and committees. The software must offer sophisticated search functions, contributor tracking, data validation, secure user access, and the ability to generate detailed reports and PDF documents. A remote pre-proposal conference is scheduled for April 10, 2025, at 2:00 PM. The evaluation will utilize a 105-point scoring system, with points allocated across critical areas including cost (20 points), functional requirements (40 points), technology overview (10 points), support and maintenance (10 points), training (5 points), information technology requirements (10 points), and software demonstrations (10 points). The initial contract term is set from June 1, 2025, to May 31, 2025, with potential one-year extension options.

For this procurement, Pima County offers a 5% cost preference to Small Business Enterprise (SBE) certified firms for proposals not exceeding $500,000 per contract year. The county has established strict requirements for vendor qualifications, including comprehensive security protocols, data protection measures, and hosting specifications. Vendors must ensure data is stored exclusively within the continental United States and maintain rigorous security standards, including background checks and incident response plans. The software must support multi-factor authentication, role-based access permissions, and comply with FEDRAMP standards. While a specific budget range is not explicitly stated, the contract will be funded through the County's General Fund, with the total maximum payment amount to be determined during the evaluation process. Proposers must submit their complete response through the BidNet solicitation portal, including various required attachments such as proposal certification forms, minimum qualifications verification, detailed software requirements, and comprehensive company background information.