Edifecs XES Cores Software License

The Texas Health and Human Services Commission Procurement and Contracting Services division is requesting bids on Edifecs XES Core Software licenses under IFB HHS0017372, with responses due August 13, 2026 at 10:30 AM Central Time. The questions deadline was August 4, 2026; responses to questions were issued as an addendum on August 7, 2026.

The scope is one XEngine Server (XES) license featuring seven 4-core CPU production servers totaling 28 cores with HIPAA X12N CPT content. Services are performed remotely with contractor response required within four hours of agency request during regular business hours (Monday–Friday, 8 a.m. to 5 p.m. Central Time) and within one hour for emergency requests. Bidders must demonstrate a minimum of two years' relevant experience and provide three verifiable references for similar contracts completed within the last two years.

Historical annual spend is $700,000, provided as a guideline only. Pricing must be submitted as firm, fixed prices on Exhibit C Pricing Sheet for an initial twelve-month term and two optional one-year renewal periods (maximum three-year contract term), with a further one-year extension available at HHSC's sole discretion. Price adjustments are permitted only at HHSC's discretion and may correlate to the Consumer Price Index or Federal Minimum Wage Rate. No guarantee of volume, usage, or compensation is provided; contracts are subject to appropriations and availability of funds.

Insurance requirements include Workers' Compensation, Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Commercial Automobile Liability ($1,000,000 combined single limit), Professional Liability ($1,000,000), and Umbrella Liability ($1,000,000). Background checks for all contractor and subcontractor personnel are mandatory prior to work commencement. Bidders must submit Exhibits A (HHS Solicitation Affirmations), C (Pricing Sheet), D (Bidder Reference and Qualifications Form), and any applicable Addendum Acknowledgement Forms. Evaluation will consider qualifications, ability to meet performance requirements, and pricing; HHSC reserves the right to make single or multiple awards based on best value. In-person bids may be submitted at PCS, 1100 W. 49th Street, Austin, Texas. Optional electronic submission is available through the HHS Online Bid Room via IAMOnline portal registration.