Exhibit E Online Bid Room Information.pdf
PDF 107 KB Posted
- Attached to
- Edifecs XES Cores Software License
- Solicitation number
- HHS0017372
- Issued by
- Texas
About this file
This is an Exhibit document providing guidance on using the HHS Online Bid Room submission system for the Texas Department of Health and Human Services (HHS) solicitation HHS0017372 related to Edifecs XES Cores Software License. The document outlines the optional electronic submission process available to bidders, emphasizing that use of the online bid room is voluntary and subject to all terms and conditions specified in the solicitation package. Bidders must submit responses in the form and manner described in the solicitation package by the specified response due date and time, with failure to adhere to submission requirements potentially resulting in disqualification. The document stresses that late solicitation responses are not accepted and that technical difficulties with the optional online submission system do not constitute grounds for protesting a contract award.
Access to the HHS Online Bid Room requires a multi-step registration process through the IAMOnline portal. New users must request an account by clicking the designated link on the IAMOnline sign-in page and following the organization or external user account request procedures. Once an Agency Sponsor approves the access request, users receive a registration email with a seven-day activation window for security purposes. Applicants with previous access to the Enterprise Portal or IAMOnline must complete a new registration using a different email address, as the system does not permit duplicate email addresses across accounts. The registration process may require several days, and prospective bidders are advised to allow sufficient time to complete registration prior to the response deadline. Additional support is available through the IAMOnline Help Page or the Help Desk at 512-438-4720 or 855-435-7181 (toll-free), operating Monday through Friday from 7:00 A.M. to 7:00 P.M. Central Time.
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Text version
Version 1.40 Revision Date 07/22/2025
Exhibit E
HHS Online Bid Room Information
HHS0017372
Bids/responses for this solicitation may be submitted electronically using the HHS Online
Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid
Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
• Follow the provided link to access the IAMOnline – Sign-in page.
• Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user ID should be an email address.
• Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
• Once the Agency Sponsor receives and approves the access request, users will receive an IAMOnline registration email to set up their IAMOnline account.
• The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
https://iamonline.hhs.state.tx.us/ https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
Version 1.40 Revision Date 07/22/2025
Visit the IAMOnline Help Page for more information. For additional assistance, contact the
Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
File details come from the government source that posted it. Updated .