EATON UPS Battery Backup Yearly Maintenance & Support

The West Virginia Lottery Commission is awarding a sole-source direct contract for EATON UPS Battery Backup Yearly Maintenance & Support under ASSD 0705 LOT2700000003, with a closing date of September 25, 2026 at 10:00 a.m. EDT. This is a direct award to Eaton Corporation pursuant to WV Code 5A-3-10c, not a competitive solicitation.

The scope covers seven-by-twenty-four corrective maintenance with parts and labor for two Eaton Powerware UPS units (9390-120kVA and 9390-160KVA) supporting Central Gaming and Lottery Systems at the agency's primary data center. Services include two annual preventive maintenance visits for UPS electronics and batteries, remote monitoring through Eaton's Predict Pulse system, firmware and software upgrades, an eight-hour standard response time, and priority customer support.

The annual contract price is $28,627.56. The contract term runs from December 28, 2026 through December 27, 2027. The West Virginia Lottery justified the sole-source determination on grounds that installation of non-Eaton batteries creates warranty breach vulnerabilities, switching vendors would require costly on-site testing by Eaton (estimated minimum $2,000), the UPS system is critical to lottery revenue operations, and Eaton maintains exclusive control over proprietary software, repair documentation, and technician certification.

The West Virginia Department of Administration Purchasing Division is the contracting office. Online responses are prohibited. Inquiries and bid submissions are directed to Senior Procurement Specialist Thomas P. Hymes at the West Virginia Lottery Commission (304-352-1831 or thymes@wvlottery.com). Submissions should be sent to Purchasing Lottery at 900 Pennsylvania Avenue, Charleston, West Virginia 25302. The contract is contingent on compliance with WV Code antitrust, privacy, security, background-check, Israel boycott, and state-debt-certification requirements.