DPS HQ Shredding Services

The Texas Department of Public Safety (DPS) is seeking a secure document shredding services contractor for its Driver's Licensing Division headquarters in Austin. The solicitation (No. 405-25R0021787) requires an on-site document destruction vendor to provide services twice weekly, beginning December 1, 2025, with a five-year contract term. The contractor will manage 27 secure containers and be responsible for destroying approximately 108,000 pounds of documents annually, including paper documents, driver licenses, identification cards, and occasional CDs. Services must be performed on Mondays and Thursdays between 8:30 a.m. and 3:00 p.m., with mandatory on-site destruction and a certificate of destruction provided after each service. Electronic bids are due by 5:00 P.M. Central Time on September 15, 2025, with an anticipated contract award date of September 26, 2025. Vendor evaluation will focus on past performance, with potential disqualification for low vendor performance scores, active Corrective Action Plans, or historical purchase order cancellations.

The procurement covers jurisdictions including Travis County and multiple Austin City districts, with no specific set-aside designations mentioned in the documents. The DPS reserves the right to extend the contract for up to six months if needed for re-advertising or transition purposes. While no specific budget range is explicitly stated, the contract will be structured as a monthly flat rate with no guaranteed minimum compensation. Potential bidders must complete comprehensive documentation, including a Texas Identification Number application, W-9 form, Direct Deposit Authorization, Information and Certifications Form, and comply with extensive state regulations. Vendors must demonstrate compliance with cybersecurity requirements, non-discrimination policies, and various state ethical standards. The contract emphasizes that payment will only be issued after specific approval from the DPS Contract Monitor, underscoring the strict oversight and performance expectations for this shredding services contract.