Downtown Urban Design Project

The City of Sun Prairie's Department of Economic Development is soliciting proposals for urban design services through RFP #23-ED22, targeting three specific downtown sites in Wisconsin's Dane County: Main Street Pedestrian Safety Improvements, Cannery Square Plaza Re-Visioning, and Festival Street Design Development. The project requires a consultant to develop comprehensive design-level plans (approximately 60% completion) including layout, configuration, paving materials, street furniture, signage, landscaping, and specifications for future construction documents. Key deliverables include preparing a minimum of three concept plans for each site, conducting public engagement activities, coordinating with stakeholders like Sun Prairie Utilities and WisDOT, and producing presentation materials for City Council and committee meetings. Proposals were due on May 26, 2023, at 11:59 PM CST, with the contract term running from June 9, 2023, to January 9, 2024. The evaluation criteria include firm qualifications (25 points), relevant experience (25 points), costs (25 points), sustainability practices (10 points), DBE/WBE/DVB certification status (10 points), and local vendor preference (5 points), with a minimum 75 percent score required to qualify.

The RFP includes provisions for local vendor preference for businesses with physical addresses in Sun Prairie, though state law exempts public works projects from this preference. Subcontracting is not permitted under this contract. Disadvantaged Business Enterprise (DBE), Women's Business Enterprise (WBE), and Disabled Veteran Business (DVB) certifications are considered in the evaluation process and can contribute to a vendor's scoring. The estimated budget for design work ranges between $70,000 and $100,000, with the potential for contract extension for one additional year under mutually agreeable terms and pricing adjusted based on the Consumer Price Index. Vendors must maintain comprehensive insurance coverage, including $1,000,000 in Commercial General Liability, $1,000,000 in Automobile Liability, $5,000,000 in Umbrella Liability, and $1,000,000 in Professional Liability Insurance. The City reserves the right to terminate the contract with 30 days written notice, limiting liability to pro-rata costs of services performed.