Dosimetry badges

The Medical University of South Carolina (MUSC) is seeking a vendor to provide comprehensive dosimetry badge services for approximately 3,000 students, faculty, and staff across its hospital, university, and physician networks. The procurement involves supplying, processing, evaluating, and shipping radiation dosimeters of three specific types: monthly fetal badges (300 annually), quarterly collar badges (13,600 annually), and quarterly finger rings (250 annually), with an additional 800 semi-annual collar badges required. Mandatory vendor qualifications include current NVLAP accreditation from the National Institute of Standards and Technology and a minimum of five years' experience as a dosimetry processor. The solicitation requires vendors to demonstrate compliance with NRC radiation protection standards, maintain comprehensive quality assurance programs, provide 24-hour emergency processing capabilities, and deliver dosimeters at least 10 business days before wear periods. Key procurement dates include a virtual pre-bid conference on September 28, 2022, question submission deadline of September 29, 2022, bid submission deadline of October 26, 2022 at 2:00 PM EST, and award notification scheduled for November 10, 2022.

The contract is structured as an initial one-year term beginning January 1, 2023, with four optional one-year renewal periods, potentially extending through December 31, 2028. South Carolina provides a resident contractor preference option under Section 11-35-1524(C)(1)(III), and nonresident vendors may be subject to a 2% income tax withholding unless they register with the South Carolina Department of Revenue. Vendors must submit one complete signed solicitation form online at http://www.procurement.sc.gov and provide comprehensive pricing that includes all fees, shipping, packaging, and return labels for ten off-site locations. Notably, the initial solicitation received no responsive bids, prompting MUSC to re-solicit with revised specifications to attract qualified bidders. The procurement will be awarded to the lowest responsible and responsive bidder, with vendors required to obtain MUSC identification badges and comply with the university's tobacco-free campus policy. Deliveries must be made to MUSC's Dosimetry Coordinator at 261 Calhoun Street, Suite 306, Charleston, SC 29425.