SAP

State of South Carolina

Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400023586 10/11/2022 Andy Champion 843-792-1300 champiow@musc.edu University Procurement 1 South Park Plaza Building 1, Room JB402 Charleston SC 29407

DESCRIPTION: DOSIMETRY BADGES

USING GOVERNMENTAL UNIT: Medical University of South Carolina

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 10/26/2022 at 2:00 PM EST (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 09/29/2022 at 2:00 PM EST 10/14/2022 at 2:00 PM(See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One

CONFERENCE TYPE: Virtual Pre-Bid DATE & TIME: 09/28/2022 at 1:00 PM EST

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: MS Teams Please email champiow@musc.edu before 4:00 PM EST on 09/27/2022 for the meeting link

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004):

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “state’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential Offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows:

Underlined and highlighted text is added to the original provision.

Stricken text is deleted.

ALL OTHER TERMS, CONDITIONS, BIDDING INSTRUCTIONS, AND SPECIFICATIONS REMAIN UNCHANGED. IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION CAN BE FOUND IN THE TOP RIGHT HAND CORNER OF THE COVER PAGE OF THIS AMENDMENT. REFERENCE THE “DUTY TO INQUIRE” CLAUSE IN THE ORIGINAL INVITATION FOR BID.

SEE BIDDING SCHEDULE

Price entered in the bidding schedule must be inclusive of all fees related to this contract. No additional fees will be charged.

See Bidding Schedule [03-3005-1]

DELIVERY/PERFORMANCE LOCATION -- SPECIFIED (JAN 2006)

After award, all deliveries shall be made and all services provided to the following address, unless otherwise specified: Medical University of South Carolina C/O Dosimetry Coordinator 261 Calhoun Street Suite 306 (Mail Code 184) Charleston, SC 29425

The vendor shall make shipment in order that MUSC has the dosimeters at least ten (10) days prior to the first date of use.

The vendor shall package monthly, quarterly and semi-annual dosimeters separately for ease of distribution. The Dosimetry Coordinator will organize and distribute the radiation badges to all sub-accounts including the ten (10) off-site locations.

Radiation badges will be collected and returned by the Dosimetry Coordinator or the off-site managers to the dosimetry provider via pre-paid shipping labels especially for the ten (10) off-site locations that will return their badges directly.

The vendor shall supply adequate shipping cartons and return labels in order that the University may return the dosimeters with minimum difficulty.

Prices must include all shipping, packaging and related expenses (including expedited shipping and pre-paid shipping labels). Vendor agrees to waive all late fees.

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

BIDDING SCHEDULE (NOV 2007)

Price entered in the bidding schedule must be inclusive of all fees related to this contract. No additional fees will be charged.

Product Catg.: 92675 - Radiation Dosimeter Services

Item Description: Year 1 - 25 Monthly Fetal Badge

Tendering Text: Estimating 25 fetal badges per month (300 per year).

______Yes

______No

Product Catg.: 92675 - Radiation Dosimeter Services

Item Description: Year 2 - 25 Monthly Fetal Badge

Tendering Text: Estimating 25 fetal badges per month (300 per year).

Product Catg.: 92675 - Radiation Dosimeter Services

Item Description: Year 3 - 25 Monthly Fetal Badge

Tendering Text: Estimating 25 fetal badges per month (300 per year).

Product Catg.: 92675 - Radiation Dosimeter Services

Item Description: Year 4 - 25 Monthly Fetal Badge

Tendering Text: Estimating 25 fetal badges per month (300 per year).

Product Catg.: 92675 - Radiation Dosimeter Services

Item Description: Year 5 - 25 Monthly Fetal Badge

Tendering Text: Estimating 25 fetal badges per month (300 per year).

Product Catg.: 92675 - Radiation Dosimeter Services

Item Description: Year 1 - 3400 Quarterly Collar Badges

Tendering Text: Estimating 3400 quarterly badges. (13,600 per year)

Product Catg.: 92675 - Radiation Dosimeter Services

Item Description: Year 2 - 3400 Quarterly Collar Badges

Tendering Text: Estimating 3400 quarterly badges. (13,600 per year)

Product Catg.: 92675 - Radiation Dosimeter Services

Item Description: Year 3 - 3400 Quarterly Collar Badges

Tendering Text: Estimating 3400 quarterly badges. (13,600 per year)

Product Catg.: 92675 - Radiation Dosimeter Services

Item Description: Year 4 - 3400 Quarterly Collar Badges

Tendering Text: Estimating 3400 quarterly badges. (13,600 per year)

Product Catg.: 92675 - Radiation Dosimeter Services

Item Description: Year 5 - 3400 Quarterly Collar Badges

Tendering Text: Estimating 3400 quarterly badges. (13,600 per year)

Product Catg.: 92675 - Radiation Dosimeter Services

Item Description: Year 1 - 250 Quarterly Finger Rings

Tendering Text: Estimating 250 quarterly finger rings (1 per year).

Product Catg.: 92675 - Radiation Dosimeter Services

Item Description: Year 2 - 250 Quarterly Finger Rings

Tendering Text: Estimating 250 quarterly finger rings (1 per year).

Product Catg.: 92675 - Radiation Dosimeter Services

Item Description: Year 3 - 250 Quarterly Finger Rings

Tendering Text: Estimating 250 quarterly finger rings (1 per year).

Product Catg.: 92675 - Radiation Dosimeter Services

Item Description: Year 4 - 250 Quarterly Finger Rings

Tendering Text: Estimating 250 quarterly finger rings (1 per year).

Product Catg.: 92675 - Radiation Dosimeter Services

Item Description: Year 5 - 250 Quarterly Finger Rings

Tendering Text: Estimating 250 quarterly finger rings (1 per year).

Product Catg.: 92675 - Radiation Dosimeter Services

Item Description: Year 1 - 400 Semi-Annual Collar Badges

Tendering Text: Estimating 250 quarterly finger rings (1 per year).

Question

Product Catg.: 92675 - Radiation Dosimeter Services

Item Description: Year 2 - 400 Semi-Annual Collar Badges

Tendering Text: Estimating 400 Semi-Annual Collar Badges (800 per year).

Product Catg.: 92675 - Radiation Dosimeter Services

Item Description: Year 3 - 400 Semi-Annual Collar Badges

Tendering Text: Estimating 400 Semi-Annual Collar Badges (800 per year).

Product Catg.: 92675 - Radiation Dosimeter Services

Item Description: Year 4 - 400 Semi-Annual Collar Badges

Tendering Text: Estimating 400 Semi-Annual Collar Badges (800 per year).

Product Catg.: 92675 - Radiation Dosimeter Services

Item Description: Year 5 - 400 Semi-Annual Collar Badges

Tendering Text: Estimating 400 Semi-Annual Collar Badges (800 per year).

IX. ATTACHMENTS TO SOLICITATION

ATTACHMENTS LIST [09-9002-1]

The following documents are attached to this solicitation:

Attachment A: Campus Map Attachment B: Offeror's Checklist

IMPORTANT TAX NOTICE - NONRESIDENTS ONLY

Withholding Requirements for Payments to Nonresidents: Section 12-8-550 of the South Carolina Code of Laws requires persons hiring or contracting with a nonresident conducting a business or performing personal services of a temporary nature within South Carolina to withhold 2% of each payment made to the nonresident. The withholding requirement does not apply to (1) payments on purchase orders for tangible personal property when the payments are not accompanied by services to be performed in South Carolina, (2) nonresidents who are not conducting business in South Carolina, (3) nonresidents for contracts that do not exceed $10,000 in a calendar year, or (4) payments to a nonresident who (a) registers with either the S.C. Department of Revenue or the S.C. Secretary of State and (b) submits a Nonresident Taxpayer Registration Affidavit - Income Tax Withholding, Form I-312 to the person letting the contract.

The withholding requirement applies to every governmental entity that uses a contract ("Using Entity"). Nonresidents should submit a separate copy of the Nonresident Taxpayer Registration Affidavit - Income Tax Withholding, Form I-312 to every Using Entity that makes payment to the nonresident pursuant to this solicitation. Once submitted, an affidavit is valid for all contracts between the nonresident and the Using Entity, unless the Using Entity receives notice from the Department of Revenue that the exemption from withholding has been revoked.

Section 12-8-540 requires persons making payment to a nonresident taxpayer of rentals or royalties at a rate of $1,200.00 or more a year for the use of or for the privilege of using property in South Carolina to withhold 7% of the total of each payment made to a nonresident taxpayer who is not a corporation and 5% if the payment is made to a corporation. Contact the Department of Revenue for any applicable exceptions.

For information about other withholding requirements (e.g., employee withholding), contact the South Carolina Department of Revenue at 1-844-898-8542 or visit the Department's website at: dor.sc.gov

This notice is for informational purposes only. This agency does not administer and has no authority over tax issues. All registration and withholding tax questions should be directed to the South Carolina Department of Revenue at 1-844-898-8542. Additional contact information can be found by visiting the Department's website at dor.sc.gov

PLEASE SEE THE "NONRESIDENT TAXPAYER REGISTRATION AFFIDAVIT INCOME TAX WITHHOLDING" FORM (FORM NUMBER I-312) LOCATED AT: dor.sc.gov

[09-9005-5]

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