DOC Cushion Insole

The Commonwealth of Pennsylvania, Department of Corrections, is requesting electronic bids for cushion insole material to be delivered to State Correctional Institution at Phoenix in Collegeville, Pennsylvania, with bids due August 5, 2026. The Reciprocal Limitations Act applies, granting Pennsylvania resident bidders and suppliers offering Pennsylvania-manufactured goods preferential pricing treatment.

The scope is cushion insole material with a board style equal to or better than Bontex 347FF, thickness of 0.030 inches, foam thickness of 0.125 inches at 5 pounds per cubic foot density, and suntan color. The estimated initial first-year quantity is 30,000 square feet, delivered as sheets cut to 44 inches by 50 inches, palletized at 300 sheets per pallet on wooden pallets with shrink wrapping. All products must meet DOC security requirements. Pricing must be firm for the initial contract year regardless of quantities ordered. All items must be delivered FOB destination with no additional shipping or delivery fees. Deliveries must be scheduled 48 hours in advance and occur between 8:00 a.m. and 1:30 p.m. Eastern time, Monday through Friday, excluding Commonwealth holidays; full truckloads must arrive no later than 10:00 a.m.

The contract is one year with four optional one-year renewal periods. Bidders must submit samples prior to award and complete a signed Worker Protection Form, Reciprocal Limitations Act Form, and an authorized dealer letter as part of their bid submission. Award will be made to the lowest responsive and responsible bidder. Bids must be submitted electronically through the Pennsylvania Supplier Portal at https://pasupplierportal.state.pa.us; vendors must be registered with a vendor number prior to submission. All bidders must monitor the DGS eMarketplace website for any change notices. The Commonwealth reserves the right to request additional cushion insole varieties at negotiated prices.