01. Statement of Work - Cushion Insole.pdf

Statement of Work – Cushion Insole

1. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Corrections (DOC), requires CUSHION INSOLE MATERIAL at State Correctional Institution at Phoenix 1200 Mokychic Dr Collegeville, PA 19426.

This is a one-year contract. Cushion Insole will be ordered as needed throughout the life of the contract.

2. ISSUIING OFFICER

Questions regarding the bidding or contracting procedures should be directed towards Suttinee Viraya at 717-728-3920, sviraya@pa.gov.

3. CONTRACT REQUIREMENTS

3.1 The estimated initial first year quantity is: 30,000 Sqft.

3.2 INSOLE PROPERTIES (BOARD):

EQUAL TO OR BETTER THAN BONTEX 347FF = STYLE OF BONTEX BOARD

.505D/ = STYLE OF TEXON BOARD

.030 BOARD/ = THICKNESS OF BOARD PLUS OR MINUS 10%

SHEET SIZE MUST BE = 44" X 50"

TABER ABRASION: 0.09 MAX (GMS LOSS) = FORM OF ABRASION LOSS

WET RUB (CYCLES): 250 MIN. (SHORE 00) 70 = FORM OF ABRASION LOSS

COLOR: SADDLE

3.3 FOAM PROPERTIES:

.125 = FOAM THICKNESS PLUS OR MINUS 5%

VF-1000 = TEXON STYLE OF LYCRA PVC FOAM

DENSITY: #5/FT3 = 5 POUNDS PER SQUARE FOOT

COMPRESSION SET: 25%

RECOVERY: 92%

COLOR: SUNTAN

3.4 GENERAL REQUIREMENTS:

- SHEETS CUT TO 44"X50" EACH

- SHEETS MUST BE PALLETIZED (300 SHEETS EACH) AND SHIPPED ON WOODEN PALLETS.

- PALLETS MUST BE PROPERLY SHRINK WRAPPED TO PROTECT FROM DEBRIS AND MOISTURE

PENETRATION. DIRECTIONAL DIE CUT ARROWS MUST BE CLEARLY MARKED ON INSOLE.

3.5 SAMPLE REQUIREMENT

Bidders are required to provide the sample prior to award.

All products must meet security requirements of the DOC. The Department of Corrections reserves the right to allow companies to adapt their packaging to meet the DOC’s security requirements before an award is generated. Product approval may be made contingent upon packaging changes. If, after award, DOC determines that a product poses a security threat, DOC will either cancel the award of that product upon written notification to the contractor detailing the nature of the security threat or allow the contractor to replace the product with a compliant product at the same price.

3.6 DELIVERY REQUIREMENTS

Deliveries can be made between the hours of 8 AM – 1.30 PM** Eastern time, Monday – Friday, except Commonwealth holiday.

An appointment must be made 48 hours before delivery by calling Correctional Industries warehouse @610-409-7890 ext. 2286 / 2250 or Correctional Industries office ext. 1456. You can also email Basile, Lisa at lbasile@pa.gov.

**If shipment is one-half a truckload or less, it can be delivered no later than 12.30 PM Eastern time.

**If shipment is a full truckload, it can be delivered no later than 10 AM Eastern time.

Driver is responsible for opening / breaking seal on the trailer No cell phones and no weapons in the building All Orders must be palletized We no longer accept container truck deliveries; all deliveries must be palletized.

Pricing must be firm the initial year of the contract, regardless of the quantity ordered. All items must be FOB destination – no shipping or delivery fees can be added.

4. CONTRACTOR REQUIREMENTS

The contractor shall abide by all Department of Corrections rules and regulations while on state property.

5. CONTRACT TERM

This is a one-year contract with the option of four (4) one-year renewals. Cushion Insole will be ordered as needed throughout the life of the contract.

Pricing changes may be negotiated at the time of renewal upon mutual agreement of the Commonwealth and the awarded supplier. Pricing changes may be negotiated outside the renewal period in the event of extraordinary unforeseen circumstances. The request for increased pricing due to extraordinary circumstances must include adequate justification and supporting documentation. Any increase in pricing outside the renewal period shall be in the sole discretion of the DOC.

As part of this contract, the DOC reserves the right to request additional cushion insole varieties at a negotiated price.

mailto:lbasile@pa.gov

6. BID REQUIREMENTS

Bidders must upload the following documents as part of a bid submission:

• Signed Worker Protection Form

• Reciprocal Limitations Act Form

• Authorized dealer letter

7. BID AWARD

It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools, insurance, delivery fees and all items necessary for the completion of the project. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected. All items will be delivered F.O.B Destination. The awarded supplier is responsible for any shipping or delivery costs.

The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed more advantageous to the Commonwealth.”

8. BID RESULTS

Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posted on the Department of General services’ eMarketplace website (http://www.emarketplace.state.pa.us/). Tabulations are for information only and do not constitute actual award or execution of a contract. The results of the apparent bidders and all bids are under review until final award of the purchase order.

9. INVOICING

Contractors must follow the following invoicing requirements:

• Accurately bill the Commonwealth for actual services rendered on all invoices.

• Submit invoice to appropriate resource account within 10 business days of completed service.

• Comply with Commonwealth / Department of Correction’s practices for supplier payments.

The awarded supplier should submit all invoices, as outlined by the Pennsylvania Office of the Budget, as a PDF for to email address 69180@pa.gov. The following link will provide more information regarding the Office of the Budget’s invoicing requirements and resources:

https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx