DNR - F&W GFO Lodging in Crosslake Minnesota

The Minnesota Department of Natural Resources (DNR) is seeking lodging services for a Fish & Wildlife Group Facilitated Orientation (GFO) event scheduled for May 8 and 9, 2025, in Crosslake, Minnesota. The procurement requires a lodging facility capable of providing 17 single occupancy rooms and 3 double occupancy rooms for conference attendees, with specific requirements including a business center, secure luggage storage, and compliance with ADA and fire safety regulations. Potential contractors must also be able to provide canoes as specified in Exhibit C of the contract document. The solicitation is a formal Request for Bid (RFB) with responses due through the SWIFT Supplier Portal by March 28, 2025, at 2:00 PM CT. Questions regarding the solicitation must be submitted in writing to Sheri Karpenko by the same date and time. The contract period will run from April 1, 2025, to June 30, 2025, with the state reserving the right to award to a single or multiple responders. Evaluation criteria will likely include location, facility quality, compliance with COVID-19 guidelines, and adherence to state procurement specifications.

The state of Minnesota has implemented several set-aside and preference provisions for this procurement, offering additional consideration to businesses owned by minorities, women, veterans, and individuals with substantial physical disabilities. Certified targeted group (TG), economically disadvantaged (ED), or veteran-owned (VO) businesses can receive up to a 6% preference in scoring, with potential additional 12% procurement preferences for certified small businesses majority-owned by veterans. The solicitation emphasizes diversity and inclusion, particularly prioritizing Minnesota-based businesses. While specific award values are not explicitly detailed, the procurement covers approximately 46 total lodging nights with potential for flexible room allocations. The state does not guarantee a minimum number of rooms and retains comprehensive rights to reject, modify, or cancel the solicitation. Potential bidders must be registered in the SWIFT system and comply with multi-factor authentication requirements implemented on October 16, 2022. The procurement will be conducted using US Dollars, with pricing to include all associated taxes, fees, and service charges.