DNR_-_F_W_GFO_Lodging_in_Crosslake_Minnesota.pdf
PDF 26 KB Posted
- Attached to
- DNR - F&W GFO Lodging in Crosslake Minnesota
- Solicitation number
- 2000016903
- Issued by
- Dakota County, Minnesota
About this file
This document is a Request for Bid (RFB) issued by the Minnesota Department of Natural Resources (DNR) for lodging services for a Fish & Wildlife Government Field Operations (GFO) event. The solicitation seeks lodging accommodations for May 8 and 9, 2025, located in Crosslake, Minnesota, with a total quantity of 46 lodging nights. The bid response is to be submitted through the SWIFT Supplier Portal no later than March 28, 2025, at 2:00 PM CT. Potential bidders are required to review multiple documents including the RFB content, attachments, sample contract, and price schedule. Questions about the solicitation must be submitted in writing to the buyer, Sheri Karpenko, by March 28, 2025, at 2:00 PM CT.
The bid includes provisions for diversity and inclusion, with questions regarding small business status and business ownership by minorities, women, persons with disabilities, veterans, or businesses located in economically disadvantaged counties. The lodging bid price should include the night rate plus any applicable taxes, gratuities, service fees, and resort fees. Bidders must be registered in the SWIFT system as either a bidder or supplier to participate. The shipping destination for the lodging services is the DNR FAW (Fish and Wildlife) office located at 500 Lafayette Rd, St. Paul, MN 55155-4020, with a due date of April 2, 2025. The procurement will be conducted using US Dollars, and no other currency is allowed.
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Other files
| File | Type | Posted |
|---|---|---|
| Solicitation_Attachments_16903.pdf | ||
| Solicitation_Content_16903.pdf | ||
| SAMPLE_Contract_16903.pdf | ||
| Price_Schedule_for_Fish___Wildlife_GFO_Lodging_Only.xlsx | XLSX spreadsheet |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR BID. Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
The State of Minnesota (State) is seeking lodging for May 8 and 9, 2025 within Crosslake Minnesota for Fish & Wildlife GFO.
The Contractor(s) must be able to provide the canoes listed in Exhibit C of the Contract document. The State reserves the right to use any Contract that may result from this Solicitation.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation must be submitted in writing to sheri.karpenko@state.mn.us no later than March 28, 2025, 2:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE
General Comments
- REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFB Content
2. RFB Attachments (this document needs to be filled out and uploaded back into SWIFT)
3. RFB Sample Contract (specs within under section Exhibit C)
4. Price Schedule (this document needs to be filled out and uploaded back into SWIFT)
If problems arise, please contact the buyer Sheri Karpenko by email at sheri.karpenko@state.mn.us before the due date/time.
Two other pdf's are quick reference guides on how to register as a bidder in SWIFT and how to bid in SWIFT - these do not need to be returned or uploaded back into SWIFT
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your
Event Details
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016903 Sell RFx 1 Event Round Version 1 1 Event Name DNR - F&W GFO Lodging in Crosslake Minnesota Start Time Finish Time 03/20/2025 09:54:00 03/28/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016903 Sell RFx 2 Event Round Version 1 1 Event Name DNR - F&W GFO Lodging in Crosslake Minnesota Start Time Finish Time 03/20/2025 09:54:00 03/28/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016903 Sell RFx 3 Event Round Version 1 1 Event Name DNR - F&W GFO Lodging in Crosslake Minnesota Start Time Finish Time 03/20/2025 09:54:00 03/28/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 46 UOM: EACH Bid Qty: 46
Reserve Price: No
Description: Lodging for May 8 and 9, 2025 for Fish & Wildlife GFO, bid price is lodging night rate, plus any tax, gratuity, service fees, resort fees, etc.
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016903 Sell RFx 4 Event Round Version 1 1 Event Name DNR - F&W GFO Lodging in Crosslake Minnesota Start Time Finish Time 03/20/2025 09:54:00 03/28/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016903 Sell RFx 5 Event Round Version 1 1 Event Name DNR - F&W GFO Lodging in Crosslake Minnesota Start Time Finish Time 03/20/2025 09:54:00 03/28/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 46 UOM: EACH Description: Lodging for May 8 and 9, 2025 for Fish & Wildlife GFO, bid price is lodging night rate, plus any tax, gratuity, service fees, resort fees, etc.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FAW ST PAUL
500 LAFAYETTE RD
ST PAUL MN 55155-4020
United States
Quantity: 46 Due Date: 04/02/2025 Freight Terms:
Ship Via: Ground
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016903 Sell RFx 6 Event Round Version 1 1 Event Name DNR - F&W GFO Lodging in Crosslake Minnesota Start Time Finish Time 03/20/2025 09:54:00 03/28/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016903 Sell RFx 7 Event Round Version 1 1 Event Name DNR - F&W GFO Lodging in Crosslake Minnesota Start Time Finish Time 03/20/2025 09:54:00 03/28/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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