DMVA Dump Truck

The Pennsylvania Department of General Services (DGS), on behalf of the Department of Military and Veterans Affairs (DMVA), is soliciting bids for the procurement of one new and unused 2027 heavy-duty dump truck through Invitation for Bid 6100065250. The solicitation is open to Dauphin County and Harveys Lake Borough in Pennsylvania and requires delivery on a FOB destination basis to the DGS Bureau of Vehicle Management in Harrisburg. The dump truck must meet extensive specifications including a 72,000-pound GVWR chassis with 100,000-pound GCWR, a 425 horsepower engine with 1,550 pound-feet torque and mechanical engine brake, an Allison 4500 RDS automatic transmission, and a 15.5-foot heavy-duty steel dump body suitable for off-road use while maintaining highway licensing capability. The vehicle must be equipped with comprehensive safety features including LED lighting, air conditioning, AM/FM stereo with Bluetooth, automatic slack adjusters, tandem axle interaxle differential lock, Bendix traction control, and a 40-ton hoist cylinder, with all genuine manufacturer parts and accessories required and no substitutions permitted. Bidders must be authorized or franchised dealers representing the vehicle manufacturer and hold an appropriate license from the State Board of Motor Vehicle Manufacturers, Dealers and Salesmen in accordance with Act No. 84 of 1983, with the successful bidder required to provide operator and basic mechanic training at the using agency location. Bids are due by February 19, 2026, and must be submitted electronically through the Commonwealth's SRM (Supplier Relationship Management) system; written questions may be submitted to the issuing officer, with responses to questions received within 48 hours of the bid due date answered at the Commonwealth's discretion. The contract will be awarded to the lowest responsive and responsible bidder on an Established Price Contract basis, with the Commonwealth retaining the right to award by line item if determined in its best interest.

The solicitation does not identify specific set-asides for disadvantaged enterprises, though bidders claiming Pennsylvania residency preference must provide documentation of a bona fide business establishment in the state as required under the Reciprocal Limitations Act, with preference percentages potentially applied based on the applicant's state of origin. All bidders must comply with extensive Commonwealth requirements including nondiscrimination provisions, the Worker Protection and Investment Certification Form pursuant to Executive Order 2021-06, lobbying certifications, and the Iran Free Procurement Certification Form for contracts valued at $1,000,000 or more; bidders must also register as vendors through the PA Supplier Portal if not already registered. The vehicle must comply with Pennsylvania's Clean Vehicles Program requirements under Title 25 and be titled in the name of the Pennsylvania Department of General Services at 2221 Forster Street, Harrisburg, with delivery in "road ready" condition including completed manufacturer pre-delivery service, valid Pennsylvania state inspection and emissions inspection stickers, full fuel tanks, and all mechanical and electrical components fully operational. Mileage limitations are imposed with penalties of $5.00 per mile for excess mileage, set at 400 miles maximum for factory-completed vehicles, and the DGS Bureau of Vehicle Management will conduct final inspection prior to acceptance and date-in-service determination. No specific budget range or award value is stated in the solicitation documents; however, the contract term extends until complete delivery and acceptance of the vehicle, expiration of any warranty period, payment by the Commonwealth, or the expiration date specified on the purchase order, with the Commonwealth retaining the right to extend any single term for up to three months and to utilize a purchasing card for payment while requiring the contractor to absorb associated fees.