DMH IFB FY27 EMHC Resurfacing Project

Elgin Mental Health Center is requesting bids on parking lot and roadway resurfacing work under IFB B-54298, with bids due October 14, 2026 and a mandatory pre-submission conference at the facility. This procurement is exclusively for Small Business Set-Aside Program vendors — a restrictive eligibility gate.

The scope covers approximately 92,000 square feet across five areas: Dietary Parking Lot (48,500 sq. ft.), Dietary Side Road and Parking Area (32,600 sq. ft.), Stores Dock Area (4,000 sq. ft.), and two intersections (3,200 and 3,700 sq. ft., approximate). Work includes surface preparation, milling, asphalt installation, compaction, and final cleanup, with concrete work required at the Stores' Dock Area at 750 South State Street, Elgin, Illinois 60123. The prime contractor must self-perform at least 51 percent of total work, verified through Illinois Department of Labor Certified Payroll Reports and facility visitor logs. Subcontractors with annual values exceeding $100,000 require prior written State approval.

The contract term extends through June 30, 2027, with project completion and final inspection required by that date. Prevailing wage compliance is mandatory under 820 ILCS 130/.01 et seq., with Cook County prevailing wage rates applying. During periods of excessive unemployment, the contractor must employ at least 90 percent Illinois laborers. Required insurance includes general commercial liability of $1 million per occurrence / $2 million annual aggregate and auto liability of $1 million per occurrence. Performance bonds equal to the bid amount are required if the quote exceeds $150,000, with the surety company rated at least A- from recognized agencies.

Bidders must be registered with the Illinois Small Business Set-Aside Program at bid due. Questions close October 6, 2026 at 5:00 p.m. Awards will be made to the lowest priced responsive and responsible bidder. Bid prices must remain firm for 90 days. A $15 administrative fee applies to contracts of $1,000 or more, deducted from the first payment.